Administrative Assistant

The posting

CHANDLER UNIFIED SCHOOL DISTRICT

CLASSIFICATION: SUPPORT STAFF

JOB TITLE: ADMINISTRATIVE ASSISTANT- SCHOOLS

CALENDAR: 2381FT (11 MONTHS)

SALARY: GRADE 115 (SUPPORT HOURLY)

Job Goal:

Independently perform a wide range of advanced administrative and secretarial duties requiring sound judgment, discretion, and a thorough understanding of District policies and procedures.

Minimum Qualifications:

• High school diploma or equivalent, with coursework in business, office administration, or related fields.
• Minimum of four years of progressively responsible administrative or secretarial experience demonstrating advanced office skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) and Google Workspace (Docs, Sheets, Gmail, Calendar, Drive) for communication, documentation, and collaboration.
• Ability to type accurately at a proficient speed; dictation skills preferred if required.
• Skilled in operating standard office equipment, including computers, printers, copiers, and multi-line phone systems.
• Strong interpersonal skills with the ability to work effectively and professionally with staff, students, parents, and the public.
• Capable of managing multiple tasks and priorities in a fast-paced environment.
• Knowledge of and adherence to District policies, procedures, and applicable regulations.
• Physical ability to perform job duties safely, including adequate vision and hearing.

Core Job Functions:

• Perform a variety of advanced administrative and clerical tasks, including filing, typing, transcribing, and preparing correspondence, bulletins, memoranda, reports, and other written materials.
• Serve as a welcoming point of contact for visitors; answer and screen phone calls, providing accurate information and guidance on school policies and procedures.
• Manage calendars and schedule appointments, meetings, and school-related activities for internal and external groups.
• Handle sensitive correspondence and documentation with discretion, maintaining confidentiality at all times.
• Coordinate and oversee the daily operations of the front office to ensure smooth and efficient workflow.
• Assist parents, students, and staff with inquiries and concerns that do not require administrator intervention.
• Maintain accurate financial, statistical, and operational records, including registers and logs.
• Collect and account for funds from various sources, ensuring proper documentation and recordkeeping.
• Order, inventory, and distribute office and classroom supplies and equipment as needed.
• Provide clerical and administrative support to staff upon request.
• Manage incoming and outgoing mail for the principal and other designated personnel.
• Maintain permanent student records and other essential files in accordance with district and state guidelines.
• Input and update student and school data using district-approved software systems.
• Prepare reports related to attendance, incidents, enrollment, and withdrawals as required by school administration and the State Department of Education.
• Coordinate and maintain the school’s master calendar or schedule, ensuring alignment with district events and activities.
• Perform other related duties as assigned to support the overall objectives of the school and district.

Professional Qualities:

• Promote positive interactions with colleagues
• Promote positive interactions with students, parents, and community members
• Be responsible, reliable, and punctual
• Be flexible and adaptable to change
• Positively accept direction
• Direct constructive criticism toward improving the district
• Exercise positive problem-solving behavior and conflict resolution skills
• Adhere to the dress code appropriate to the site and job
• Share sensitive student and staff information on a need-to-know basis
• Be a positive role model for students
• Adhere to district and school rules and procedures
• Work with a large cross-section of people in a professional and non-judgmental manner

Core Values:

• Excellence in all we do. No matter how large or small, we value excellence in all parts of this organization. Excellence is a value, a quality, and our most important product.
• Equity and fairness in all things. Education is the great leveler, and we intend for all our students, staff, and patrons to have the opportunity, tools, and ability to succeed and excel.
• Collaboration is an effective decision-making model as well as an effective morale-enhancing model.
• Integrity is simply non-negotiable. Honesty, integrity, and reliability are the foundations of our organization.
• Efficiency is the essence of being a good steward of public trust. We are supported by our community because we continually demonstrate our ability to produce the very best by carefully using the resources available.

Physical Requirements:

• Positions in this classification often require physical activities such as stooping, kneeling, crouching, standing, walking, and sitting.
• The job involves finger or manual dexterity, repetitive finger motion, speaking, hearing, seeing (with correction), and focusing ability.
• Employees may be exposed to travel, odors, dust, poor ventilation, workspace restrictions, and loud noises.
• The work may require lifting or exerting up to 40 pounds of force occasionally and up to 10 pounds of force frequently.
• Reasonable accommodation may be available for individuals with disabilities to perform the essential job functions.
• The physical demands described are representative of those an employee must meet to successfully perform the essential job functions.
• Reasonable accommodations may be made for individuals with disabilities.

Note:

The above job description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the business needs of the department.

Updated 11/5/25