The posting
Connor, Clark & Lunn Financial Group (CC&L) is looking for an Office Services Administrator to join our Gurugram office on a six-month contract.
The successful candidate will support the day-to-day operations of the office and help ensure a professional, well-organized and efficient workplace experience for employees and visitors. This is a hands-on role requiring strong coordination skills, attention to detail and the ability to work effectively with employees, vendors, building management and other internal stakeholders.
What Will You Do:
- Support the day-to-day functioning of the office and help maintain a safe, clean, organized and professional workplace.
- Coordinate with building management on routine facility-related matters, repairs, maintenance and service requests.
- Monitor office infrastructure and equipment and coordinate with the appropriate vendor or service provider when issues arise.
- Manage annual maintenance contracts and preventive maintenance schedules for office systems and equipment, including HVAC, UPS/DG, fire safety systems and pest control.
- Conduct regular checks of meeting rooms, workspaces, pantry and common areas to ensure they are maintained appropriately.
- Support workplace health and safety requirements, including fire extinguisher checks, first-aid readiness, emergency evacuation plans and periodic fire drills, and maintain relevant facility records and logs.
- Assist with employee seating, workspace readiness and other office-related requirements.
- Coordinate office access and security arrangements, including access cards, CCTV and parking allocation.
- Maintain utility consumption logs and support monitoring of facility running costs.
- Maintain an up-to-date asset register for office furniture, fixtures and equipment.
- Coordinate with office vendors including housekeeping, security, pantry, maintenance, courier and other service providers.
- Monitor vendor performance against the agreed scope and service levels, conduct periodic reviews and escalate service issues where required.
- Obtain and compare quotations, support vendor selection and track contract and AMC renewal timelines.
- Support vendor onboarding and maintain vendor documentation, agreements, service records and related administrative information.
- Ensure outsourced staff (housekeeping, security, pantry) are deployed as agreed, and track vendor compliance documentation such as attendance records and PF/ESI challans.
- Support invoice verification, tracking and coordination with the relevant internal teams for timely processing.
- Assist with purchase orders and maintain appropriate records of office-related expenses.
- Support inventory management for office supplies, pantry items and other consumables.
- Provide a professional and helpful experience to employees, visitors and external partners.
- Support visitor management, courier and other front-office requirements as needed.
- Coordinate meeting room requirements, including room set-up, catering and other logistical arrangements.
- Assist with internal meetings, employee engagement activities, office celebrations and events.
- Coordinate travel and logistics, including cab, hotel and transport arrangements for visiting colleagues and leadership.
- Support new employee workplace readiness, including coordination of seating and other office requirements.
- Provide general administrative support and undertake other office services responsibilities as required.
What You Bring:
- 2–3 years of relevant experience in office administration, office services, workplace operations or facilities coordination.
- Hands-on experience coordinating with vendors and service providers.
- Working knowledge of vendor management, including service-level monitoring, quotations, AMCs and contract renewals.
- Good understanding of day-to-day office and facilities operations.
- Strong written and verbal communication skills.
- Strong interpersonal skills and the confidence to coordinate with employees, vendors and other stakeholders.
- A proactive, service-oriented approach with the ability to take ownership and work independently.
- Working knowledge of Microsoft Excel, Word, Outlook, PowerPoint and Teams.
- Strong organisational and follow-up skills, with excellent attention to detail.
- Ability to prioritise multiple requests and respond effectively to day-to-day operational issues.
- Ability to handle sensitive and confidential information with discretion.
- Flexibility to support changing office requirements and ad hoc activities.
- Bachelor’s degree in any discipline.
- Experience within a corporate or professional office environment.
- Experience with invoice tracking, purchase orders and basic expense/budget administration.
- Familiarity with workplace fire and safety practices and with compliance requirements for outsourced/contract staff.
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What We Offer At Connor, Clark & Lunn Financial Group, we’re "invested in our greatest asset, you". Our shared goals reflect what matters most to our people:
- Your community: we foster belonging through collaboration, inclusion and flexibility. Enjoy social events, volunteering and a strong commitment to corporate social responsibility. Our flexible work practices are designed to support work-life balance and provide employees with flexibility in where and how they work
- Your growth: we prioritize your development with meaningful work, continuous learning budgets, paid study days and support for professional designations.
- Recognizing you: your contributions are rewarded with competitive total compensation, retirement savings support, wellness credits, enhanced parental leave, and comprehensive health benefits.
For a closer look at how you can build your career with us, we invite you to explore cclgroup.com.
We are committed to providing an inclusive, accessible recruitment and selection process. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process. Please contact [email protected] if you require accommodation.
AI may be used to support certain stages of our screening & recruitment process. These tools support, but do not replace, human judgment and decision-making.
