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Open nowPosted 4 days ago

Billing Specialist (Subrogation)

Cozen O'Connor23 open roles

Where
Philadelphia, PA, United States
Work mode
Hybrid
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Your applicationOpen nowBilling Specialist (Subrogation)Cozen O'Connor · Philadelphia, PA, United States

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Cozen O'Connor postings stay open a median of 19 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 4 days ago

Cozen O'Connor median: 19 days open

The posting

Job Description

Cozen O'Connor is seeking a Billing Specialist to join the firm's Finance Department, supporting the Subrogation practice. The ideal candidate will be responsible for managing a high-volume billing workload, ensuring the accurate and timely preparation, submission, and follow-up of invoices while supporting attorneys, clients, and internal stakeholders throughout the billing process. This position requires strong attention to detail, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment. Please note this is a hybrid work opportunity based in Philadelphia, requiring three days in the office and two days working remotely. This position reports directly to the Manager, Finance Insurance Operations.

Responsibilities

  • Generate, review, and distribute prebills in accordance with attorney and client requirements
  • Process subrogation cost invoices and on-demand client invoices accurately and timely
  • Prepare billing adjustments, including cost corrections and occasional time and narrative edits
  • Review and redact supporting documentation when required for client submissions
  • Finalize and process client invoices in accordance with established billing procedures
  • Review client billing guidelines, matter setup requirements, and budgeting information through various client portals and websites
  • Submit electronic invoices through approved eBilling platforms utilizing Bill Blast
  • Distribute invoices via email through Bill Blast and other approved methods
  • Monitor eBilling transmissions, resolve submission errors, and perform necessary follow-up to ensure successful invoice delivery
  • Maintain current information regarding attorney billing preferences, billing schedules, matter status, and client-specific requirements
  • Perform daily matter maintenance and bill group updates within Aderant Expert
  • Communicate professionally with attorneys, paralegals, clients, and administrative staff to resolve billing issues and answer inquiries
  • Assist with special projects, reporting requests, and other billing-related duties as assigned

Qualifications

  • Ability to manage fluctuating workloads while maintaining accuracy and meeting deadlines
  • Strong prioritization and time-management skills
  • Proficiency in Microsoft Office Suite, including Excel and Word
  • Experience with Aderant Expert preferred
  • Bill Blast experience is a plus
  • Knowledge of eBilling platforms and electronic invoice submission processes preferred
  • Understanding of law firm billing practices, client billing guidelines, and legal invoice requirements preferred
  • Strong written and verbal communication skills
  • Demonstrated ability to work independently and exercise sound judgment
  • Highly organized, detail-oriented, dependable, and self-motivated
  • Ability to multitask effectively in a fast-paced, deadline-driven environment
  • Strong interpersonal skills with a commitment to providing exceptional internal and external customer service
  • Professional and courteous communication skills when interacting with clients, attorneys, paralegals, and staff
  • High school diploma or GED required; Associates or Bachelors degree preferred
  • Previous law firm, insurance, subrogation, or professional services billing experience preferred

The salary range for this role is $60,000 - $70,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.

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