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ClosedPosted 17 days ago

Aviation Scheduling Coordinator

Delaware North604 open roles

Where
Buffalo, New York, United States

This posting closed on 2026-10-22. 604 other Delaware North postings are live.

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. Delaware North postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: posted 17 days ago

Delaware North median: 1 days open

The posting

Overview

Delaware North is hiring a full-time Aviation Scheduling Coordinator to join our team at our global headquarters in Buffalo, New York. As an Aviation Scheduling Coordinator, you will be responsible for working closely with flight crews, passengers, vendors, and service providers to support the safe, efficient, and seamless operation of the Aviation Department. If you want a fast-paced role where collaboration and hard work are rewarded, apply now.

Additional Details

At Delaware North, we care about our team members' personal and professional journeys. These are just some of the benefits we offer:

  • Medical, dental, and vision insurance
  • 401(k) with up to 4% company match
  • Annual performance bonus based on level, as well as individual, company, and location performance
  • Paid vacation days and holidays
  • Paid parental bonding leave
  • Tuition and/or professional certification reimbursement
  • Generous friends-and-family discounts at many of our hotels and resorts

Responsibilities

  • Coordinate passenger travel using company aircraft, charter aircraft, and fractional providers while managing trip logistics for passengers and crewmembers
  • Schedule aircraft for passenger trips, maintenance events, training activities, and other operational requirements
  • Arrange catering, lodging, ground transportation, rental vehicles, and related travel services while ensuring vendor quality and timely delivery
  • Maintain passenger manifests, flight schedules, operational records, and trip documentation with accuracy and attention to detail
  • Process invoices, verify charges, resolve discrepancies, and code expenses through applicable financial systems
  • Manage vendor profiles, credit applications, payment terms, and supporting documentation to maintain effective supplier relationships
  • Coordinate uniform programs, airport badge renewals, and recurrent training logistics for flight department personnel
  • Enter flight data into CAMP and provide administrative support through correspondence, reporting, budget tracking, filing, and record retention

Qualifications

  • Strong organizational, communication, customer service, and problem-solving skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Experience supporting executive travel, aviation operations, scheduling, hospitality, or administrative functions preferred
  • Proficiency with Microsoft Office applications and aviation support systems preferred
  • Ability to maintain confidentiality and professionalism

This position starts at a minimum of:

$ 62354 per year

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