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Open nowPosted 21 hours agoWe saw it 88 min after it went up

Part-Time Office Manager & Executive/Personal Assistant

DivaDance®83 open roles

Where
Austin, Texas, United States
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Your applicationOpen nowPart-Time Office Manager & Executive/Personal AssistantDivaDance® · Austin, Texas, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on DivaDance®'s own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

9.5% of postings close within 7 days. Measured by our own scanner across the market. DivaDance® postings stay open a median of 8 days.

Share of postings closed within
  1. 1.8%1 day
  2. 4.0%3 days
  3. 9.5%7 days
  4. 15.6%14 days
  5. 33.9%30 days
This job: posted 21 hours ago

DivaDance® median: 8 days open

The posting

About the Role

DivaDance is a growing national dance fitness franchise looking for an exceptionally organized, proactive, and resourceful Office Manager & Executive/Personal Assistant to support our headquarters and Founder/CEO.

This is a hands-on, varied role for someone who loves getting things done, solving problems, and making life easier for others. You'll help manage office operations, executive and personal administrative needs, and special projects across multiple business ventures.

You must be able to work in-person at our office in Austin, TX.

What You'll Do

  • Office Management: Oversee office organization, supplies, purchasing, facilities, maintenance, vendors, and day-to-day headquarters needs.
  • Executive & Personal Support: Manage appointments, calendars, travel, errands, reservations, personal administration, and other requests for the CEO.
  • Financial Administration: Coordinate with our outsourced finance team and payroll provider, assist with invoices, expense reports, vendor payments, and administrative follow-ups.
  • Business & Team Support: Assist with administrative needs across multiple business ventures, meeting logistics, events, shipping, and equipment coordination.
  • Special Projects: Lead office organizational projects, improve systems, coordinate vendors, and take ownership of miscellaneous tasks from start to finish.

What We're Looking For

  • Highly organized, detail-oriented, dependable, and proactive.
  • A natural problem-solver who takes initiative and follows through without constant direction.
  • Experience in office management, executive assistance, personal assistance, or a similar role.
  • Comfortable using Claude, ChatGPT, and AI prompting for research, drafting, organization, and improving productivity.
  • Tech-savvy and comfortable learning new systems (Google Workspace, Slack, Asana, Ramp, etc.).
  • Professional and discreet when handling confidential business and personal information.
  • Flexible, resourceful, and happy to handle both high-level projects and everyday errands.
  • Reliable transportation for occasional local errands.

Why Join Us?

At DivaDance, we're on a mission to inspire confidence and build community—and we believe that starts with our own team. We're a creative, collaborative, fast-growing company where your work makes a real impact.

Our Core Values guide how we work together:

  • Lead Yourself First — Take ownership and responsibility.
  • Stay Curious — Ask questions, learn, and find better ways.
  • Execute with Excellence — Take pride in delivering quality work.
  • Do the Right Thing — Lead with integrity.
  • Lift the Room — Bring positive energy to everything you do.
  • Do What You Say You Will Do — Be dependable and follow through.

If you're resourceful, love making things happen, and enjoy supporting a team that works hard and has fun, we'd love to meet you!

How to Apply

Please submit your resume and a short introduction video answering these questions:

1. Tell us about a time you took initiative and solved a problem without being asked. What was the situation, and what did you do?

2. Imagine you're supporting a busy CEO who gives you five unrelated tasks at once—some business, some personal, and all seemingly urgent. How would you prioritize, organize, and follow through?

3. Tell us about a time you had a lot going on, either personally or professionally, but still needed to show up and deliver at work. How did you manage your responsibilities and maintain a positive, professional attitude?

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  1. A CV for this posting

    Written against DivaDance®'s own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

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    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on DivaDance®'s form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

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