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Open nowPosted 3 days ago

Operations Coordinator - Executive & Administrative Support

doyouconvert.com12 open roles

Where
Tulsa, Oklahoma, United States
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Your applicationOpen nowOperations Coordinator - Executive & Administrative Supportdoyouconvert.com · Tulsa, Oklahoma, United States

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

13.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.3%1 day
  2. 4.6%3 days
  3. 13.5%7 days
  4. 21.8%14 days
  5. 36.6%30 days
  6. 58.9%60 days
This job: posted 3 days ago

The posting

Location: Tulsa,Oklahoma,United States

About the role

Do You Convert is looking for a highly organized, jack-of-all-trades Administrative Coordinator to support our leadership team directly. This is a "whatever we need" kind of role: a trusted person who can take on project work without needing much direction once the ask is clear.

You'll work from home, but this isn't a fully virtual job. Some of it - supplies, gifts, event materials - is hands-on, so you need to be in the Tulsa area.

What you'll do

  • Order supplies, equipment, gifts, and event materials as needed.
  • Schedule and coordinate Zoom calls, keeping calendars aligned across the leadership team.
  • Manage events end to end, from logistics and materials to vendor coordination and day-of details.
  • Support ad hoc projects, helping drive them to completion rather than letting them stall.
  • Help leadership stay organized - tracking follow-ups, managing to-do lists, keeping commitments from falling through the cracks.
  • Take on the miscellaneous "can you just handle this" tasks that come with supporting busy leaders.

What we're looking for

  • Someone who's organized, detail-oriented, and follows through without hand-holding.
  • Genuinely fluent with AI - you reach for tools like Claude to move faster and multiply your output.
  • A great keyboard personality - clear, warm, and professional in chat and email.
  • Responsive and thrives in a fast-paced environment where priorities shift fast.
  • Comfortable wearing a lot of hats and switching between very different types of tasks in the same day.
  • Comfortable in our stack, or quick to learn it: Slack, Zoom, Claude, Teamwork, HubSpot, and Google Apps.
  • Trustworthy with sensitive and confidential information.
  • Based in or near Tulsa, OK.
  • Experience supporting an executive, founder, or small business owner is a plus.

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