The posting
Job Description
At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.
That’s why we pledge to empower all of our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.
See where your commitment could take you.
There’s no pledge more important than the one we make to look after our environment, and we’re committed to helping you do exactly that.
Join us as we strive to ensure a sustainable future for our communities and the world we live in.
Become part of our global network of skilled engineers, scientists, auditors, planners and environmental specialists, all working together to leave this world better than we found it.
Who are we looking for?
GHD has an exciting opportunity for a People Coordinator to join our Canadian People Team, based in Montreal, Quebec. This role will provide day-to-day coordination and support across key people processes and employee activities, helping deliver a consistent and positive employee experience. We are looking for someone who is organized, collaborative, service-oriented, and enjoys working in a fast-paced, people-focused environment.
Provides dependable coordination support across routine people processes. Completes administrative tasks, data updates, documentation handling and employee support activities. Supports GHD requirements by maintaining reliable data integrity and following established procedures. Builds core coordination capability as a pathway to broader people responsibilities.
Responsibilities
Responsibilities describe the typical accountabilities and scope of work for this job, while recognising that individual objectives are set with the manager and may vary over time.
- Administration: Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.
- Client & Customer Management (Internal): Help senior colleagues manage internal client and customer relationships by using relevant sales or client systems.
- Data Collection and Analysis: Collate and analyze data using preset tools, methods, and formats. Involves working independently.
- Data Management: Help others get the most out of data management systems by providing support and advice.
- Document Preparation: Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
- Policy Development and Implementation: Work within established procedures to achieve specified goals.
Competencies
Competencies describe the observable behaviours that differentiate effective performance in this job and guide expectations, feedback, and development discussions.
- Collaborates – Builds partnerships and works collaboratively with others to meet shared objectives. For example, readily involves others to accomplish goals; stays in touch and shares information; discourages "us versus them" thinking; shows appreciation for others' ideas and input.
- Communicates Effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. For example, listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
- Ensures Accountability – Holds self and others accountable to meet commitments. For example, accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
- Manages Complexity – Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. For example, looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
- Plans and Aligns – Plans and prioritizes work to meet commitments aligned with organizational goals. For example, outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
- Tech Savvy – Anticipates and adopts innovations in business-building digital and technology applications. For example, investigates technologies to learn some cutting-edge best practices. Uses digital/social media to benefit the team and add value to the work being done; understands how to avoid misuse of these tools.
Skills
Skills reflect the technical, professional, and functional capabilities required to perform the job effectively at the expected level, and guide assessment and development.
- Analytical or scientific software – Works with full competence to perform advanced data analysis, modeling, and simulation tasks to gain insights, make predictions, or solve complex scientific problems. Typically works without supervision and may provide technical guidance.
- Categorizing and Classifying Information – Works with full competence to utilize systems and tools to support categorizing and classifying data and information. Typically works without supervision and may provide technical guidance.
- Computer Skills – Works with full competence to understand and effectively use standard office equipment and standard software packages to support business processes. Typically works without supervision and may provide technical guidance.
- Data Collection and Analysis – Works with full competence to determine and analyze trends from data that is collected to assist in compiling reports that will help in decision-making. Typically works without supervision and may provide technical guidance.
- Data Conversion – Works with full competence to use data conversion tools and techniques to encode data in various formats. Typically works without supervision and may provide technical guidance.
- Database Administration – Works with full competence to design, implement, administer, maintain, and manage databases. Typically works without supervision and may provide technical guidance.
- Database Reporting – Works with full competence to use database reporting tools and techniques. Typically works without supervision and may provide technical guidance.
- Desktop Publishing – Works at an intermediate level to create documents using page-layout software on a personal/desktop computer. Typically works with guidance.
- Digital Library Management – Works with full competence to use digital library tools to manage physical and electronic data. Typically works without supervision and may provide technical guidance.
- Document and Model User Requirements – Works with full competence to utilize the appropriate modeling tool(s) to diagram the requirements from data and state changes, process and process improvements, as well as use cases and user stories. Typically works without supervision and may provide technical guidance.
- Document Management – Works with full competence to use document management tools to manage, view, organize, and store documents. Typically works without supervision and may provide technical guidance.
- Information Retrieval and Searching – Works with full competence to utilize systems and tools required to search for new data or retrieve existing data in a database. Typically works without supervision and may provide technical guidance.
- Metadata Management – Works with full competence to create and manage metadata systems and solutions to ensure information can be adequately found, shared, and maintained across an organization. Typically works without supervision and may provide technical guidance.
- Numerical Skills – Works with full competence to understand numerical concepts and use them to carry out mathematical operations e.g. in order to analyze reports. Typically works without supervision and may provide technical guidance.
- Storage Media and Data Migration – Works with full competence to use storage media and data migration solutions and tools. Typically works without supervision and may provide technical guidance.
Education
- Bachelor's Degree or Equivalent Level
Experience
- General Experience: Experienced practitioner able to work unsupervised (13 months to 3 years)
- Managerial Experience: None
Our Hybrid Work Model: Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in the office three days a week to contribute, connect and excel in our vibrant environment.
Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way. We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact. See where your commitment could take you with GHD.
As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status.
The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans.
