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Open nowFirst seen 4 days ago

PA/Office Administrator

Elite10 open roles

Where
Windhoek, Namibia
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Your applicationOpen nowPA/Office AdministratorElite · Windhoek, Namibia

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Elite postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

Elite median: 2 days open

The posting

Industry: Technology IoT

Position: PA/Office Administrator

Reports to: Manager/Owner

Type: Full-time position

Location: Windhoek, Namibia

About the Role

We are seeking a highly organised, proactive and professional Personal Assistant / Office Administrator to provide administrative and operational support to management and ensure the smooth day-to-day running of the office. The ideal candidate will be comfortable working in a technology-driven environment, managing multiple priorities and communicating effectively with clients, suppliers and colleagues.

Key Responsibilities

  • Provide administrative and personal assistant support to management, including diary management, meeting coordination and travel arrangements.
  • Manage correspondence, telephone calls, emails and general office enquiries.
  • Prepare documents, reports, presentations, meeting minutes and business correspondence.
  • Maintain organised filing systems, company records and confidential documentation.
  • Coordinate appointments, meetings, internal communications and office activities.
  • Assist with procurement, supplier liaison, stock control and office expense tracking.
  • Support invoicing, purchase orders, expense claims and basic financial administration.
  • Assist with client communications, quotations, project documentation and follow-ups.
  • Maintain office supplies and ensure an efficient, professional working environment.
  • Provide general administrative support to technical and operational teams as required.

Minimum Requirements

  • A relevant diploma in Office Administration, Business Administration, Secretarial Studies, Management Assistance or a related field.
  • Fluency in English and Afrikaans, both written and spoken.
  • Previous experience in a personal assistant, office/support administration role
  • Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
  • Excellent organisational, planning and time-management skills.
  • Strong written and verbal communication skills.
  • High levels of professionalism, discretion and attention to detail.
  • The ability to work independently, take initiative and manage competing priorities.

Advantageous

  • Experience working in an IT, telecommunications, engineering or IoT-related environment.
  • Familiarity with cloud-based business tools, CRM systems and digital document management.
  • An interest in technology, innovation and connected devices.

Contact Janine for more details 083 7234155

Closing Date: 30th October 2026

Only shortlisted candidates will be contacted.

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