The posting
Job Description
SUMMARY: Primarily responsible for receiving and inventory areas, coordinating, storing, stocking, and distributing a wide variety of mail, materials and supplies throughout the building, including mail room, print center, IT, etc. Unloads shipments from receiving dock and sorts items for delivery. Responsible for the maintenance of archival file storage and prepares files for storage or destruction off site. Contacts include buyers, delivery personnel, and employees throughout the company. When the incumbent qualifies and is able to perform all responsibilities independently, they will progress to a level II.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Maintains company stock & inventory and assists with purchase requests. • Fulfills, ships, and delivers stock materials and special orders to departments. • Maintains a supply of marketing materials and processes marketing and claim kit orders by collecting, combining, and shipping kits to policyholders. • Collects special orders & USPS mail using company vehicle as required. • Assists with preparation for corporate displays at exhibitions, conferences, trade shows, etc. • Retrieves claim documents, maintains storage and inventory for 30 days and properly disposes of confidential documents in accordance with record retention guidelines. • Verifies contents of deliveries for accuracy and/or damage. • General upkeep and maintenance of Receiving area & equipment. • Maintains production activity & inventory logs as requested by area leadership. • Assists departments in maintaining file storage including • Maintains computerized spreadsheet of specialized inventory. • Maintains archival file storage, which includes the removal of files from departments, cataloging and storing files, working with internal departments to meet corporate retention guidelines and preparing files for storage or destruction offsite. • Delivers final products to appropriate parties for distribution. • Maintains confidentiality of materials in process both in draft and final form. • Assists as needed during special events and projects. • Creates name tags and signs for building. • Utilizes the Asset Tags and Disposals system. • Assists with coordination of building recycling (i.e. collection, scheduling etc.). Acts as point of contact with recycling vendor. • Compiles reports for management (i.e. tracking of offsite boxes with vendors). Additional Responsibilities for Receiving & Inventory Clerk II: • Reviews, prioritizes, and coordinates work coming into the receiving area or stock room. Monitors workflows to ensure that assignments are completed in a timely manner and deliveries are made accurately. • Provides individual and group training to others as needed.
EDUCATION AND EXPERIENCE A. EDUCATION REQUIRED: High school diploma, or G.E.D.
B. EXPERIENCE REQUIRED: Receiving & Inventory Clerk I No experience required.
Receiving & Inventory Clerk II One year experience as Receiving & Inventory Clerk I Some experience monitoring the work of others.
OR
Minimum one-year equivalent experience which provides the necessary skills, knowledge and abilities.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
OTHER SKILLS AND ABILITIES • Effective communication skills. • Excellent organizational skills and ability to prioritize work. • Basic math skills. • Ability to manage work with minimal direction. • Ability to enter alpha/numeric data accurately. • A valid driver’s license. • Ability to move or lift heavy objects weighing up to 70 lbs. unassisted. • Basic computer skills. • Basic spreadsheet software skills. • Ability to meet established deadlines. Additional Skills/Knowledge/Abilities required for – Receiving & Inventory Clerk II • Ability to establish a personal rapport at all levels of the organization, including external customers and managers, and to resolve conflicts in a professional manner. • Thorough knowledge of departmental procedures and workflows. • Ability to communicate properly and provide clear direction to staff members and other departmental contacts. • Basic word processing software skills. • Demonstrated proficiency in all responsibilities listed for level I.
C. ADDITIONAL EDUCATION, EXPERIENCE, SKILLS, KNOWLEDGE AND/OR ABILITIES PREFERRED: • Six months experience in shipping/receiving.
WORKING CONDITIONS: May work outside in all weather conditions. All safety requirements must be followed carefully. Travel is required. Steel-toe boots required. This work may be considered physically demanding. Ability to move or lift heavy objects weighing up to 70 Lbs. Required to stand, bend, squat, kneel and climb a ladder.
