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Open nowPosted 6 hours ago

HR Operations Specialist

Exein7 open roles

Where
Roma
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Your applicationOpen nowHR Operations SpecialistExein · Roma

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The clock on this job

Early applications get read.

8.0% of postings close within 7 days. Measured by our own scanner across the market. Exein postings stay open a median of 5 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 8.0%7 days
  4. 15.0%14 days
  5. 34.2%30 days
This job: posted 6 hours ago

Exein median: 5 days open

The posting

About us:

The physical and digital worlds are merging. Vehicles, medical devices, industrial systems, critical infrastructure: security hasn't kept pace. AI is accelerating everything, from the capabilities of the systems we depend on to the sophistication of the threats targeting them. A software vulnerability can now have physical consequences. A physical breach can compromise entire digital ecosystems. Billions of devices operate with little to no protection, and traditional approaches can't keep up. Not at this scale, not at this speed, and not across this diversity of systems. Exein exists to solve this. We build the security layer for a world where physical and digital threats are no longer separate problems, from kernel-level runtime protection on embedded devices to cloud-native platforms that analyze, protect, and prove compliance across entire device fleets. We're not patching the old model. We're building security from the core out.

We are looking for an HR Operations Specialist to join our HR Team!

Responsibilities:

  • Manage the entire payroll process, liaising with HRIS and payroll provider as necessary (e.g. timesheets, payslips checks, personnel cost, TFR management etc.)
  • Manage the HR operations processes and administrative tasks (e.g. contracts, smart working, medical checks, health and safety training, welfare, health insurances, ticket restaurant etc.)
  • Provide advice and guidance to employees on HR and payroll related matters (responding to general inquiries)
  • Identify ways to continuously improve policies and processes
  • Ensure compliance with internal and external regulations (e.g. Right to Work checks)
  • Update of all employee records, digital and physical
  • Maintain and update the personnel database (new hires, terminations, vacations, medical leaves, maternity leaves, bonuses, salary increases, and other needed information) ensuring the reporting and the confidentiality of information
  • Assist in the hiring process and onboarding of new employees (including the preparation of contracts)
  • Develop and administer health and safety topics, coordinating with the Labour Doctor and RSPP

Requirements

  • 3-5 years of experience as an HR Operations, or similar roles
  • Excellent communication skills in both English and Italian
  • Strong ability to handle sensitive and confidential information, maintaining the highest level of discretion in internal and external relations
  • Good proficiency in Microsoft Office, particularly Excel
  • Solid knowledge of Labor Legislation
  • Strong problem-solving skills, with a proactive approach to finding solutions
  • Highly organized, with excellent attention to detail
  • Able to work at a fast pace, managing high workloads and meeting tight deadlines
  • A collaborative team player with a positive, can-do attitude

Nice to have

  • Knowledge of the CCNL Commercio
  • Experience managing international payroll, particularly for US and the APAC
  • Knowledge of HiBob HR platform

Location: Rome, Hybrid (3 days on-site - Piazzale Flaminio 19, 00196)

Salary range: €35K - 45K

Exein is committed to creating an inclusive workplace. We evaluate all applications fairly regardless of gender, age, ethnicity, background, or orientation.

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