The posting
Job Description
Detailed Description:
- Manage reception desk by answering a multi-line phone system, greeting visitors, distributing mail and providing vendor support
- Provide general office support such as stocking kitchen and office supplies, conference room management, and ordering catering for group meetings
- Proof and maintain Department’s SharePoint site, e-learnings, manuals, technical documents, organizational charts, and phone lists
- Manage various departmental reports by creating, proofing, distributing, and maintaining final reports on a weekly, monthly or quarterly basis as needed
- Support regional personnel with system troubleshooting and processes
- Assist with employee onboarding to include computer requests, systems training(s), and ordering business cards as needed
- Maintain a clean, organized and professional office environment
- Promptly identify and resolve issues with documents or data to avoid processing delays
- Follow all Company policy, processes, and controls in performing assigned duties
- Support the lobby area of the office including answering the telephone, greeting visitors, and forwarding mail
- Ensure visitors sign in and out the company’s log sheet
- Manage and distribute spreadsheets tracking key information for Operations and Technical Services
- Track vehicle fleet in the operating area including employee assignments, registrations, and inspections
- Manage and book travel for employees on rotational work schedules in the area
- Maintain inventory of office supplies and restock items as necessary
- Participate in management meetings for record keeping
- Run errands for catering and other items ordered for meetings
- Perform other related duties as required or deemed necessary
Job Requirements:
- Proficient computer skills in MS Office Suite including Excel, Word, PowerPoint and Outlook as well as other business systems as required
- Ability to create reports and analyze data for accuracy from various business systems
- Maintain professional demeanor in all situations with the ability to work effectively with executives, employees at all levels, and third parties
- Ability to maintain Company and employee confidentiality at all times and handles sensitive information and protect Company proprietary information in an appropriate manner.
- Demonstrate outstanding customer service skills
- Excellent verbal and written communication skills
- Ability to be resourceful and proactive in dealing with issues that may arise
- Extremely detail oriented with the ability to organize, multitask, and prioritize work while under pressure
Minimum Qualifications:
- High School Diploma or GED
- Minimum of 2 years of experience in an office administrative support role
Preferred Qualifications:
- Experience with the oil field services industry is a plus
- Experience with SharePoint is a plus
- Bachelor’s degree preferred
Additional Details:
This job requires the ability to work under time-sensitive deadlines and maintain a calm and professional demeanor when adversity is encountered. It also requires the physical ability to work in office environment including the ability to sit for long periods of time while performing office or computer tasks. The job may require minimal overtime including weekend or holidays. All applicants must be able to commit to a full-time schedule.
