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Open nowFirst seen 5 days ago

Admin Assistant and Cashier

Filinvest Group482 open roles

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Your applicationOpen nowAdmin Assistant and CashierFilinvest Group

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Filinvest Group postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 5 days ago

Filinvest Group median: 2 days open

The posting

Job Summary

Provides administrative support. He/she is in charge of administrative requirements of the project. Duties involves processing of permits, move-in/out of unit owner/tenant, safekeeping of records, preparing of requests for payment. Together with the Building Manager, he/she is also responsible in meeting the administrative concerns of the unit owners/homeowners.

Duties and Responsibilities

DESCRIPTION OF FUNCTIONS

KEY ACCOUNTABILITY 1 - Handle Administrative Requirements (45%)

• Attend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building Engineers, Accounting). Including answer and monitor of on-line ticketing system.

• Process permits, IDs and passes of the tenants/unit owners/homeowners, move in/out transactions and certificate of acceptance.

• Accept all communications and documents for the Property Management Office and routing the same to concerned personnel.

• File, safekeep and update all records of the Property Management Office. Including the following:

o Update on Meralco transfer of account name.

o Inventory of parking, 201 and Masterlist.

• Prepare Requests for Payment (RFP) to suppliers, contractors, utilities, government agencies and others.

• Act as coordinator of the day-to-day operation of Admin Office and community events.

• Implementation of account disconnection to unit owners.

• Immediately inform/report any incidents related to tasks.

KEY ACCOUNTABILITY 2 - Handling Cashiering Requirements (45%)

• On-time and complete processing and submission of Daily Collection Reports (DCR) and complete monitoring of PDCs

• Assist the Billing and Collection Assistant in the SOA distribution, preparation and release of default notices/collection notices to unit owners, including delinquent accounts, reconciliation of accounts in absence of accounting and billers.

• Coordinates with Building Engineer for water bill concerns.

KEY ACCOUNTABILITY 3 – Other task (10%)

• If the Project is under Filinvest Board: update turn-over online of Filinvest.

Technical Competencies and Skills

Computer literate and proficient in MS Office Applications (Word / Excel / Powerpoint / Outlook), Good interpersonal communication skills, Good customer service

Education, Trainings and Licenses Required

Bachelor of Science Major in Management and other Business related course

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