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Open nowFirst seen 4 days ago

Digital Admin Associate

Filinvest Group482 open roles

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Your applicationOpen nowDigital Admin AssociateFilinvest Group

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Filinvest Group's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Filinvest Group postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

Filinvest Group median: 2 days open

The posting

Job Summary

Department Admin Assistant

Duties and Responsibilities

1. Administrative Support for the Digital COE

Manage scheduling, coordination, and documentation for:

Weekly Digital team meetings

Cross-functional digital alignment sessions

Vendor meetings

Campaign planning reviews

Reporting cycles

Maintain calendars, trackers, and shared documentation.

Assist with budget tracking, PRs, SOWs, and invoice monitoring in coordination with Procurement.

2. Asset Management & Content Library Maintenance

Maintain a structured digital asset library including:

Creatives

Photos

Videos

Brand materials

Campaign files

Ensure correct naming conventions, metadata, and versioning.

Organize folders for:

Paid media creatives

Organic content

SEO assets

CRM assets

Landing page resources

Coordinate asset delivery to BUs and vendors as needed.

3. Campaign Coordination & Support

Assist the Performance Marketing team in:

Preparing campaign briefs

Compiling creative assets

Checking landing page readiness

Coordinating with content creators

Ensure campaigns follow governance checklists before launch (tracking, naming conventions, UTM, creative compliance).

Maintain campaign status trackers and submit updates to BU stakeholders.

4. Social Media & Content Support

Support the Social Media Manager by:

Uploading content drafts for review

Preparing monthly content calendars

Tagging and organizing raw assets

Scheduling approved posts (if assigned)

Assist in community monitoring during peak periods.

5. Website, SEO & Tech Coordination Support

Support SEO/Web Manager by:

Preparing updated content and images for upload

Documenting site changes

Running routine link checks and reporting issues

Support Tech Platform Manager with:

Tracking and tagging documentation

CMS update coordination

Basic QA checks

Logging bugs or enhancement requests

6. Reporting & Documentation

Consolidate digital reports for:

Paid media

CRM

Social media

SEO and web analytics

Prepare dashboards and weekly summaries based on team submissions.

Maintain audit trails and documentation for governance and compliance.

7. Vendor Coordination & Logistics

Support the management of external vendors:

Creatives

Web developers

Martech providers

Production teams

Coordinate requirements, timelines, asset submissions, and feedback cycles.

Ensure vendors follow admin rules, security guidelines, and compliance requirements.

Technical Competencies and Skills

Operational & Admin Excellence, Highly organized, Strong documentation discipline, Efficient multi-tasking, Ability to manage multiple workstreams simultaneously, Digital Coordination, Understanding of digital workflows, Ability to support content and SEO and CRM and performance teams, Can work with platforms after training, Communication & Collaboration, Strong coordination skills, Clear communication with internal teams and external vendors, Service-oriented mindset, Professional Attributes, Detail-oriented, Proactive, Reliable and punctual, Flexible and adaptable, Team player, High integrity and confidentiality

Education, Trainings and Licenses Required

Bachelor’s degree in Marketing or Business or Communications or Multimedia or related fields, 1–3 years experience in Administrative work or Digital operations or Marketing coordination or Project coordination, Familiarity with digital marketing and content workflows preferred, Proficiency in Google Workspace and Microsoft Office and file management systems, Basic understanding of digital tools (e.g. Meta Business Suite or CMS platforms) is a plus

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