The posting
He/She will assist the Senior Facilities Engineer to manage the day to day operations of the Retail/Commercial Facilities. Ensure that all equipment and facilities exclusively used by the Commercial Spaces are 100% in good working condition by implementing timely and consistent preventive maintenance programs.
DESCRIPTION OF FUNCTIONS 1. Oversee implementation of effective & consistent building/ equipment preventive maintenance programs.
- To ensure reliable operations of the electro-mechanical equipment system exclusively used by the Commercial Spaces, physical appearance, safety & security of all facilities by conducting regular inspection.
- Consistently implement preventive maintenance works & undertake corrective maintenance if necessary.
- Ensure compliance with the 52-week PM schedules and ensure the use/implementation of Equipment PM forms/checklist.
- Assist in gathering quotations and proposals from service contractors for bio-augmentation and kitchen exhaust cleaning programs and supervise any works undertaken by the contractor in connection therewith.
- Manage equipment downtime from 0% - 3% only. Submit Equipment Uptime Monitoring Report to the QA team as scheduled.
- Supervise, assess & evaluate performance of motorized multi-skilled technicians (MST) periodically or as needed and give recommendation to the Senior Facilities Engineer.
- Monitor & maintain inventory of tools and engineering consumables. Ensure building has ample inventory by keeping stocks cards updated.
- Assist Senior Facilities Engineer in preparing annual budget for all technical services and materials needed for the efficient operation of the project.
- Prepare the daily/weekly maintenance report and appraises the Senior Facilities Engineer of the undertaking & problems of the Building Operation.
- Oversee, supervise and facilitate activities for third party contractors for any repairs needed for the project.
- Expeditiously response to tenant calls, give assessment to Senior Facilities Engineer for proper course of actions.
- Generate performance evaluation of Service Providers.
2. Assist Senior Facilities Engineer in monitoring all safety programs to ensure safety of Tenants and the property.
- Assist Senior Facilities Engineer in coordinating and implementing Emergency Preparedness Drills and Annual Fire/ Earthquake Drill. Act as the assistant Fire Brigade/Emergency Marshall.
- Coordinate with the Condominium Corporation Building Manager and/or Building Engineer to ensure all the fire protection system of the building are properly maintained and in good working conditions (Fire & Jockey Pumps, FDAS, Fire Alarm Control Panel)
- Prevent exposure and decrease liability of Property Management (Pro-Excel) and Leasing Management (FAI/FLI) by adhering strictly to Company Safety Policy, Company Rules & Regulations.
3. Assist Senior Facilities Engineer in complying with all statutory and regulatory requirements.
- Assist Senior Facilities Engineer in liaising, securing renewal of the following permits and clearances: o Fire Safety Inspection Certificate o Certificate of Operation of the equipment exclusively used by the Commercial Tenants
4. Oversee all engineering and technical concerns of the project.
- Assist the Senior Facilities Engineer in procurement of necessary services and supplies by preparation of purchase requisition and/or sourcing of quotations for submission to the Project Development/Leasing Management (FAI/FLI)
- Review billings of third party contractors, prepares request for payment of verified billings and forward the same to Project Development/Leasing Management (FAI/FLI) for payment processing.
- Conduct initial review of tenant fit-out plans and endorse to QA team for vetting.
- Monitor tenants fit-out and construction works and ensure that all design and construction guidelines are strictly followed. Provide project status reports to the Senior Facilities Engineer.
- Assist the Project Development/Leasing Management (FAI/FLI) in the review and amendment of the House Rules and Regulations and Fit-out Guidelines.
- Coordinate regularly with the concerned Condominium Corporation Building Manager and/or Building Engineer on matters concerning daily operations of the equipment of the Commercial Spaces common to the rest of the building.
- Conduct daily readings of electric and water consumption of each tenant and submit the same to FLI/FAI accounting department on an agreed cut-off date for their billing to tenants.
- Participate/Attend in the technical briefing, testing and commissioning of building equipment (new projects), verification and validation of work processes.
- Update & maintain records or documentation (as-built plans, operation & maintenance manual, warranty certificates, of suppliers/contractors, equipment folders, etc.) of all equipment.
- Ensure that all equipment records, service reports, repairs are properly labelled and neatly filed in individual equipment folders.
- Ensure the close out of the technical audit findings of the QA team within the agreed turnaround time.
- Evaluate and endorse Work Permit applications in MyHome App to the Senior Facilities Engineer.
5. Implement energy-conservation and cost saving measures while monitoring utilities consumption of common areas.
- Assist Senior Facilities Engineer in coordinating & implementing energy conservation measures.
- Ensure all common area utility consumptions are properly monitored and within budget.
- Recommend and implement cost cutting measures.
QUALIFICATIONS:
- Graduate of Bachelor of Science in Electrical or Mechanical Engineering.
- Graduate of a 4 years Course and/with Technical Education HVAC, Electrical, Mechanical.
- Licensed engineer is required.
- At least 1 to 2 years relevant experience in Building Maintenance Operations preferably in High Rise Buildings or Mixed -Used Commercial Centers.
