The posting
Job Summary
Accounting Supervisor is primarily responsible in supervising the accounting, cashier and billing and collection staff assigned to each Condominium Corporation/HOA handled projects. He/she shall be responsible for the proper and accurate recording of company transactions such as generation of association dues statement of accounts (SOA), collections and check disbursements. Duties and responsibilities also includes keeping books of accounts, timely distribution of complete and reliable financial reports with necessary schedule of handled projects and ensure compliance to government regulatory and statutory reportorial requirements (BIR/SEC/HLURB/City Treasurer/Barangay/etc).
Duties and Responsibilities
MANAGEMENT
· Supervise the day-to-day functions of the Accounting staff who handles Condominium Corporation/HOA handled projects
· Supervise Accounting staff in the preparation of payable vouchers and monthly issuance of unit/lot owners’ statement of accounts (SOA) for association dues and other charges within the required period
· Coordinate and provide assistance to unit/lot owners’ request (e.g. waiver of penalties, reconciliation of balances)
· Assist in development and implementation of new process and procedures to enhance the workflow of the department
MAINTENANCE OF BOOKS OF ACCOUNTS AND REPORTING COMPLIANCE
· Ensure that Condominium Corporation/HOA is keeping proper and accurate books of account and general ledger balances are properly analyzed and reconciled
· Coordinate and provide assistance with the external and internal auditors during the financial and internal controls review of the Company
· Prepare and issue timely complete financial statements to respective users of the Corporation/Association
· Ensure compliance with the Securities and Exchange Commission and Bureau of Internal Revenue reporting requirements annually, quarterly and monthly to avoid penalties
· Assist in the preparation of reports needed for Annual General Membership (AGM) of the Condominium Corporation/HOA
· Assist in the setup of new Condominium Corporation/HOA including registration to BIR, SEC,HLURB and opening of bank account as well as setting up of accounting system
· Ensure that all accounting entries (e.g. journal vouchers, receipts, disbursements) in the books are properly reviewed and supported by complete and valid documents prior to posting/recording
BUDGETING AND EXPENSE MONITORING
· Assist the Operation Group in the budget preparation of the handled Condominium Corporation/HOA
· Monitor and analyze budget expenditure of the Condominium Corporation/HOA and make sure that expenditures are within the approved budget
· Assist in the verification of Purchase Request (PR) by providing cash position and budget to go report for major request of the Condominium Corporation/HOA to ensure purchases are within budget and covered with cash fund
CASH FLOW MANAGEMENT AND PROCESSING OF PAYABLES
· Monitor cash flow and investments of the Condominium Corporation/HOA
· Review monthly bank reconciliation statements and make necessary action for noted reconciling items
· Ensure all collections of association dues and other charges are fully accounted and deposited intact
· Review payable vouchers and make sure that all payments are properly supported by complete and valid documents
· Ensure on time payment of company payables to third party contractors to avoid penalties
· Monitor, follow-up and make assist in the reconciliation of receivables that have been outstanding for long periods of time
· Ensure that all related tax payables (e.g BIR related payables, Real Tax Property (RPT)) and business permits including insurance of the Corporation/Associations are paid on time to avoid penalties
OTHERS
Other tasks that may be assigned from time to time.
Technical Competencies and Skills
• Knowledge in generally accepted accounting and internal control principles, Knowledge in various taxation ruling revenue regulations and memorandums, • Ability to work in a team environment, • Able to resolve conflict constructively and manage difficult situations, • With good communication skills both written and oral, • Advanced computer skill on Microsoft office, • Keen to details responsible and with sense of commitment and urgency
Education, Trainings and Licenses Required
Preferably has a college degree in Accountancy or commerce or business administration major in Accounting.
