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Open nowFirst seen 5 days ago

Sales Administrative Assistant

Filinvest Group466 open roles

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Your applicationOpen nowSales Administrative AssistantFilinvest Group

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Filinvest Group's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Filinvest Group postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 5 days ago

Filinvest Group median: 2 days open

The posting

Job Summary

The Sales Assistant supports in handling administrative tasks, coordinating documentation, assisting clients, and ensuring a smooth sales process from inquiry to turnover. The role is vital in maintaining efficient operations, high-quality customer service, and timely completion of sales transactions.

Duties and Responsibilities

1. Sales Support & Coordination

  • Assist Sellers with their daily sales activities such as but not limited to the conduct of their prospecting, presentation, and closing.
  • Prepare and update sales reports, booking summaries, and inventory lists.
  • Coordinate with marketing, documentation, finance, admin, and other departments for smooth processing of sales requirements.
  • Coordinate & schedule client site visits and tripping.

2. Customer Service

  • Handle client inquiries (walk-ins, phone calls, emails, digital channels) and provide accurate project information.
  • Assist clients with reservation procedures, payment reminders, and documentation requirements.
  • Ensure excellent customer relations and address client concerns promptly.

3. Documentation & Processing

  • Process reservation documents, forms, contracts, and other required paperwork.
  • Monitor submission of client documents (IDs, proof of income, requirements for loan approval, etc.).
  • Facilitate booking of sales and ensure accuracy and completeness of all sales files.

4. Marketing & Events Support

  • Support sales and marketing events (open houses, caravans, roadshows, project launches).
  • Assist in preparing marketing materials, presentations, and promo announcements.

5. Administrative Duties

  • Process payment of utilities for sales office and suppliers for sales events.
  • Process budget request for sales activities and input the same in the system for approval and documentation purpose
  • Facilitate the liquidation of all cash advances relating to sales activities whether company or seller-initiated.
  • Monitor office supplies, sales kits, and materials needed by the team.
  • Handle basic clerical tasks such as encoding, scanning, mailing, and scheduling.

Technical Competencies and Skills

• Customer Service Orientation • Sales Coordination • Attention to Detail • Time Management • Team Collaboration • Integrity and Professionalism

Education, Trainings and Licenses Required

• Bachelor's Degree in Business, Marketing, or related field (preferred but not required). • Experience in real estate, sales support, or customer service is an advantage. • Strong communication and interpersonal skills. • Highly organized, detail-oriented, and able to multitask. • Proficient in MS Office (Excel, Word, PowerPoint) and familiar with CRM tools. • Customer-focused, professional

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