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Open nowFirst seen 4 days ago

SCM Operations Associate

Filinvest Group482 open roles

Where
Muntinlupa City, Metro Manila, Philippines
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Your applicationOpen nowSCM Operations AssociateFilinvest Group · Muntinlupa City, Metro Manila, Philippines

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Filinvest Group's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Filinvest Group postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

Filinvest Group median: 2 days open

The posting

Job Summary

PROCUREMENT ASSOCIATE

Duties and Responsibilities

PR-PO Processing

· Review Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLA

· Examine and prioritize urgent PRs through proper management of workload to serve immediate needs of the company

· Prepare RFQ and send to accredited suppliers who are capable on providing the items required and seek assistance of VM-SA if needed

· Prepare technical tabulation / canvass sheet / canvass report to easily evaluate proposals and quotations. Coordinate and secure approval from the end-users

· Negotiate with vendors the price, warranties, payments, and delivery terms, etc. with proper technical and commercial evaluation, providing the company cost savings

· Communicate through constant interaction with both end-users and suppliers for efficient transactions and to be in accordance with the SLA and/or Purchase Plan Schedule

· Evaluates PRs and provides alternatives to end-users to provide the company with the best value and quality items· Liaise between Requestor and Vendor for the approval of the item being requested, queries, complaints, and other requirements.

· Research on past trends and/or pricing for the specific item/service being handled

· Process the assigned Purchase Orders (POs) within the prescribed time period based on the Service Level Agreement (SLA)

· Provide resolutions to the issues and urgent matters before escalating to the team head

Delivery Monitoring

· Properly endorse the awarded POs and supplier details to SCM Logistics

· Ensure delivery of suppliers in accordance to SLA and/or purchase plan by coordinating with SCM Logistics

· Set the agreed timeline for the services (make sure details are included in PO printing for end users’ references)

· Provide assistance and aid in the resolution of logistics related issues and urgent matters

· Awareness in the capacity of the supplier to deliver the items prior awarding

· Able to assist logistics to resolve issues in the deliveries whether it be damaged, missing, etc. within SLA

Payment Monitoring

· Validate clarification on items and payment terms prior payment to ensure proper flow of money

· Assist in the collection of required documents for on time payment processing

· Liaise between SCM Payments (if applicable to the team), end-user/site, and supplier for the payment of the item being requested, queries, complaints, and other requirements

· Provide assistance and aid in the resolution of payment related issues and urgent matters

Supplier Base

· Provide additional suppliers known (abroad or local) that can provide a balance of good quality and affordable products

· Secure basic accreditation requirements from new vendors like BIR 2303 and endorse the same to the accreditation committee thru RFV

Administrative works

· Ensure complete transmittal of bidding documents to bidders

· Coordinate meetings with suppliers

· Keeping files and records (e.g. Request for Proposal, Purchase Orders, Vendor Files, approved technical specifications, approved commercial tabulation, etc.) for future references

· Prepare reports such as bidding status, lead time, and other relevant to SCM initiatives for presentation to management

· Ensure that purchasing processes are done legally and ethically

Strategic Planning

· Understanding the nature of the business/project

· Strategic Planning and assessment of the PR-PO process

Technical Competencies and Skills

Proficient in Microsoft Office Applications, Good oral and written communication skills, Initiative, Has sense of urgency

Education, Trainings and Licenses Required

College Graduate

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