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Open nowFirst seen 47 hours ago

Fleet Admin Assistant

Fix Space155 open roles

Where
Carmarthen, United Kingdom
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Your applicationOpen nowFleet Admin AssistantFix Space · Carmarthen, United Kingdom

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  6. 45.1%60 days
This job: first seen 47 hours ago

The posting

Fleet Admin Assistant

Temporary Contract

Job Details

Client: Carmarthenshire County Council Service Area: Fleet Services Hours: 37 hours per week Start Date: 21 September 2026 End Date: 20 December 2026 Duration: 13 weeks Number of Roles: 1

Working Hours

Monday to Thursday: 08:00 to 16:00 Friday: 08:00 to 15:30

Location

Trostre Depot, Carmarthenshire.

The role will involve working across workshop offices in Cillefwr, Glanaman and Trostre.

Pay

PAYE Rate: £12.84 per hour Overtime PAYE Rate: £19.26 per hour Bank Holiday PAYE Rate: £25.68 per hour

Job Overview

Carmarthenshire County Council is seeking a Fleet Admin Assistant to support the Fleet Team Leaders within the Council’s workshop offices.

The role will involve answering calls, dealing with drivers dropping off or collecting vehicles, managing the workshop diary, creating jobs, checking defect books, allocating jobs to technicians, recording labour hours, scanning inspection sheets, ordering parts and liaising with services about vehicles in the workshop.

Important – Please Read Carefully

This is a Fleet Admin Assistant / Workshop Administration role.

Candidates must have suitable administration experience.

A driving licence is essential, as the role covers multiple sites including Cillefwr, Glanaman and Trostre.

Key Responsibilities

  • Answer calls
  • Deal with driver queries
  • Manage workshop diary
  • Create vehicle jobs
  • Check defect books
  • Use Fleet Management System
  • Allocate jobs to technicians
  • Check labour hours are recorded
  • Scan inspection sheets
  • Upload documents
  • Assist with parts ordering
  • Take deliveries
  • Liaise with services
  • Maintain accurate records
  • Support Fleet Team Leaders
  • Work across workshop offices

Essential Experience & Skills

  • Administration experience
  • Call handling experience
  • Diary management experience
  • System/database experience
  • Accurate record keeping
  • Document scanning/uploading
  • Good organisation skills
  • Good communication skills
  • Attention to detail
  • Ability to prioritise work
  • Confident dealing with drivers/staff
  • Full driving licence

Desirable

  • Fleet admin experience
  • Workshop admin experience
  • Transport admin experience
  • Depot admin experience
  • Fleet Management System experience
  • Defect book experience
  • Vehicle records experience
  • Parts ordering experience
  • Technician allocation experience
  • Local authority experience

Additional Information

No DBS check is required for this post.

A driving licence is essential as the role will involve working across multiple sites.

Disclaimer

On applying for this vacancy, you agree that your personal details will be passed onto our client for their consideration of your suitability for the role.

I acknowledge that it is my responsibility to notify Fix Space Recruitment Limited of any hirer who I do not want my details to be passed onto.

Job Reference: RQ1780363

Screening Questions

  1. Admin experience?
  2. Workshop/fleet/depot experience?
  3. Can you manage diaries/jobs?
  4. Used systems/databases?
  5. Checked vehicle records?
  6. Do you have a driving licence?

Skills: Fleet Administration, Workshop Administration, Diary Management, Fleet Management System, Vehicle Records, Defect Books, Data Entry, Parts Ordering, Customer Service, Administration

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