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Open nowPosted 15 days ago

Admin & Operations Intern

flanks7 open roles

Where
Barcelona, Spain
Work mode
Hybrid
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Your applicationOpen nowAdmin & Operations Internflanks · Barcelona, Spain

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 15 days ago

The posting

A little bit about Flanks 🚀

Flanks is shaking up the wealth management industry by making it simpler and way more efficient for financial institutions. Our SaaS platform is designed to help banks, family offices, and wealth managers get a full picture of their clients' financial assets—all in one place. 💼💡

Founded in 2019 and based in Barcelona, we've brought together a team of passionate wealth management and tech pros, all with a shared goal: to change how wealth management is done. Backed by €23 million in investment, we're growing fast, and we're not stopping anytime soon! 📈🔥

What we stand for:

  • People First 🤝 – our team comes first. We want every Flanker to feel at home, engaged, and part of something bigger.
  • Keep Growing 🌱 – as the company grows, so should you. We're all about personal and professional development here.
  • Think Twice, Act Once 🧠💭 – we believe in thoughtful decisions, considering the impact on both our team and our clients before taking action.

If you're looking for a place where you can grow and make an impact at a fast-paced, exciting fintech startup, this might just be the place for you! 🎯✨

About the role 💼

As an Admin & Operations Intern, you'll own the day-to-day management and follow-up of the authorization letters and data-sharing requests we send to custodians on behalf of our clients, making sure no request is ever left unattended. You'll be the main point of contact for custodian communication and keep Tramoia, our internal tracking tool, accurate and up to date at every stage. This is a highly organized, process-driven role — a great fit for someone who takes real satisfaction in staying on top of details and following things through to completion. You'll join our Product team for a 6-month internship, reporting to our Product Delivery Manager.

What you'll do 🛠️

Here's what you can expect to work on:

  • Own the daily monitoring and follow-up of every active data-sharing request with custodians.
  • Manage all email communication with custodians, including follow-ups and responses to operational questions.
  • Keep Tramoia continuously updated, ensuring every request reflects the correct status and information.
  • Coordinate the collection and exchange of documentation needed to complete each data-sharing request.
  • Verify that expected data sharing has been activated, flagging inconsistencies or missing information.
  • Resolve standard operational cases independently, using established processes and existing custodian knowledge.

What we'd love to see 😍

  • Highly organized, with strong attention to detail and consistent follow-through.
  • Comfortable with repetitive, process-driven administrative work — you find satisfaction in getting the details right.
  • Clear, professional written communication, especially over email.
  • Reliable and methodical, following established processes carefully and consistently.
  • Currently studying or recently graduated in Business Administration, Finance, or a related field.
  • Previous administrative or operations experience is a plus, but not required.
  • Language Proficiency: Professional fluency in Spanish is required; a good level of English is a plus 🗣️.

If this sounds like you, don't worry if you don't check every single box—we'll support your growth along the way. 🚀🙌

What we offer 🎁

  • A 6-month internship agreement, with no option to convert into a permanent contract. 📃
  • A digital canteen, thanks to Kombo, subsidised at 50%. 🍽️😋
  • A cool office between Sants Estació and Plaça Espanya with stunning views of Barcelona. 🏙️✨
  • Flexible working hours and hybrid work options. ⏰
  • Paid day off on your birthday. 🎂🎉
  • Weekly fresh fruit, coffee, and tea on tap. 🍎🍵
  • Friday happy hours after our all-hands meetings (totally optional, of course!). 🍻🥳
  • Team-building events to bond and have fun. 🎈🤝

The hiring process ⚙️

  1. Send us your CV, cover letter, etc. 📧
  2. You'll have a chat with our People Business Partner, Nicolás Guilarte. 💬
  3. A meeting with our Product Delivery Manager.
  4. Any extra meetings you (or we) might need to iron out any questions. 🤔
  5. We send you an offer! 💌

We aim to keep things moving fast—ideally wrapping things up in one to four weeks. ⏳💨

If this sounds like a good fit for you, we'd love to hear from you. Don't hesitate to send us your CV and/or cover letter. ✉️🤗

At Flanks, we believe in fostering diversity and inclusion across everything we do. We're proud to be an equal opportunity employer, and we welcome all applications regardless of race, religion, gender, age, or disability status. 🌈💼

Additionally, we have an Equality Plan in place to ensure fairness and inclusivity in all our policies and practices. 💙

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