The posting
Main responsibilities
Tender research and identification
- Research and identify relevant public and private sector tender, bid and RFP opportunities.
- Review opportunities to understand requirements, eligibility criteria, deadlines and submission processes.
- Carry out initial research to help decide whether opportunities are a good fit for Flat Rock Technology.
- Maintain visibility of upcoming opportunities and key submission deadlines.
Bid and tender coordination
- Coordinate the end-to-end administrative process for bids, tenders and RFP responses.
- Review tender documentation and identify the information, evidence and supporting documents required.
- Create clear submission timelines and make sure stakeholders understand their responsibilities and deadlines.
- Gather information and input from internal teams, including Sales, Operations, Technology, Finance, HR and senior management.
- Track actions and follow up with contributors to keep submissions on schedule.
Preparation and submission
- Support the drafting and preparation of tender and RFP responses.
- Research and collate the information needed to answer specific tender questions.
- Review responses to make sure they are clear, accurate, consistent and address the tender requirements.
- Proofread and quality-check all documentation before submission.
- Make sure all required supporting documents are included and submissions are completed accurately and on time.
Compliance
- Make sure responses accurately reflect Flat Rock Technology’s capabilities, policies, certifications and contractual position.
- Work with relevant stakeholders where clarification or approval is needed.
Bid library and company information
- Develop and maintain a central library of reusable content for future bids and tenders.
- Keep company information, policies, certifications, case studies, standard responses and supporting documents up to date.
- Build a bank of previous tender responses and frequently requested information.
- Help improve and standardise the quality and consistency of Flat Rock Technology’s bid and tender documentation.
Requirements
Essential
- Fluent written and spoken English.
- Strong research and analytical skills.
- Experience reviewing detailed documentation.
- Excellent written communication and close attention to detail.
- Ability to interpret complex requirements and pick out the key information.
- Strong organisation and the ability to manage multiple deadlines at once.
- Confidence coordinating information and actions across different teams.
- Ability to work independently and take ownership of tasks through to completion.
Desirable
- Previous experience in a bid, tender, proposal or RFP role, ideally in technology, Outsourcing or IT services.
- Familiarity with public sector procurement processes and tender portals.
- Experience building or maintaining a content library or knowledge base.
- Confident user of Microsoft Office or Google Workspace.
