The posting
Fluence (Nasdaq: FLNC) is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future. For more information, please visit fluenceenergy.com.
Job Description:
Role Purpose
The Senior Analyst - Accounts Payable (Payments) is responsible for accurate, timely and controlled execution of payment activities across legal entities, currencies and banking channels. The role owns SAP payment runs, payment validation, manual and statutory payments, bank debit reconciliation, clearing, audit support and resolution of payment-related queries. The incumbent will act as a senior operational resource, manage exceptions, support team capability, and strengthen standardization, automation and internal controls across the payments process.
Role Scope
- Execute and monitor recurring, urgent, statutory, intercompany, employee, credit card, payroll funding and Supply Chain Finance payments.
- Operate across SAP S/4HANA, bank portals and SAP Treasury payment processes.
- Ensure complete documentation, appropriate approvals, segregation of duties and accurate clearing or reconciliation.
- Coordinate with Treasury, Accounting, Tax, Payroll, Procurement, regional finance teams, banks and auditors.
Key Responsibilities
1. SAP Payment Runs and Proposal Governance
- Create and execute payment proposals and payment runs in SAP S/4HANA using F110 based on due dates, payment parameters, company codes and payment methods.
- Validate invoice selection, payment methods, currencies, house banks, bank accounts and banking combinations before submission or release.
- Analyse proposal exceptions, blocked or excluded items and master-data or configuration issues; coordinate timely correction with relevant teams.
- Generate payment vouchers and retain complete supporting documentation for accounting, audit and business requirements.
2. Manual, Urgent and Bank Portal Payments
- Process approved manual, off-cycle and ad hoc payments through various Global banking portals when standard SAP payment runs are not feasible.
- Create and maintain bank portal templates with accurate beneficiary, bank, currency, amount and payment information, subject to required approvals and access controls.
- Maintain the manual payment tracker with payee, amount, date, bank reference, approval, payment status and clearing status.
- Clear manual payments in SAP by matching the bank transaction to the relevant vendor or open item and ensuring accurate accounting.
3. Specialized Payment Processing
- Process and monitor intercompany payments, ensuring correct company codes, payment methods, accounting entries and settlement of intercompany balances.
- Execute tax and other statutory payments, including Philippines E-Gov requests, after validating due dates, amounts, authorities, bank details, approvals and supporting evidence.
- Process corporate credit card settlements, including initiation, validation, bank processing and reconciliation against card accounts.
- Execute payroll funding payments within required timelines to ensure adequate funding of designated payroll accounts.
- Process employee reimbursements, advances and other approved employee settlements.
- Execute payments through the SAP Treasury Front Office process, including initiation, validation, approval coordination and monitoring of bank transmission.
- Process Supplier Chain Finance payments, monitor settlement with the financing partner and clear the related SAP items.
4. Reconciliation, Clearing and Exception Management
- Reconcile processed payments against bank debits and promptly investigate missing, rejected, returned, duplicate or mismatched transactions.
- Reconcile and clear custom or non-standard bank debits against SAP accounting entries.
- Monitor and clear vendor down payments against corresponding invoices or open items.
- Track unresolved payment and clearing exceptions, identify root causes, escalate material issues and drive closure within agreed timelines.
- Support corrective and preventive actions for recurring payment failures, reconciliation breaks or control gaps.
5. Mailbox, Stakeholder and Audit Support
- Monitor the Payments Team mailbox, triage requests, provide accurate payment status updates and resolve queries within agreed service levels.
- Coordinate with Treasury on funding, bank issues and payment release; partner with Tax, Payroll, Accounting, Procurement and regional teams on specialized payments and exceptions.
- Provide transaction details, vouchers, reconciliations, approvals and supporting evidence for internal and external audit requests.
- Serve as an escalation point for complex payment issues and communicate risks, delays and required actions clearly to stakeholders.
6. Controls, Reporting and Continuous Improvement
- Comply with company policies, delegation of authority, segregation-of-duties requirements, SOX or internal controls and banking security standards.
- Perform or evidence required validation and maker-checker controls before payment release; immediately escalate suspicious instructions or potential fraud indicators.
- Prepare and review operational metrics covering payment timeliness, rejection rates, manual payments, aged exceptions, reconciliation status and query turnaround time.
- Maintain process documentation, standard operating procedures, trackers and control evidence.
- Identify opportunities to standardize, simplify and automate payment activities across SAP, bank platforms and workflow tools.
- Support testing and implementation of system enhancements, banking changes and process transformation initiatives.
- Guide junior analysts, review work where assigned and support knowledge transfer and cross-training.
- Bachelor's degree in Accounting, Finance, Commerce, Business Administration or a related discipline.
- 8+ years of Accounts Payable experience, with at least 4+ years of hands-on responsibility for payment processing in a multinational or shared-services environment.
- Practical experience creating and executing payment proposals or payment runs in SAP, preferably SAP S/4HANA and F110.
- Hands-on exposure to banking portals, manual payments, payment approvals, bank reconciliation and open-item clearing.
- Working knowledge of internal controls, segregation of duties, audit evidence and payment fraud prevention.
Technical and Functional Skills
- SAP S/4HANA Accounts Payable, F110 automatic payment program and open-item clearing.
- Bank portals and payment methods such as wire, ACH, SEPA or local electronic payments.
- Payment proposal validation, exception handling, payment vouchers and bank debit reconciliation.
- Manual, statutory, tax, intercompany, employee, payroll funding, corporate card and SCF payment processes.
- Strong Microsoft Excel skills for trackers, reconciliations, analysis and reporting; exposure to Power BI or Power Automate is advantageous.
- Understanding of vendor master data, bank details, payment terms, currencies and house-bank configurations.
Behavioral Competencies
- Strong ownership and disciplined execution in a deadline-driven environment.
- High attention to detail, sound judgement and a control-oriented mindset.
- Analytical problem-solving and the ability to identify root causes across process, master data, system and banking layers.
- Clear, professional communication and effective collaboration across global and cross-functional teams.
- Ability to prioritize recurring payment calendars alongside urgent and high-risk exceptions.
- Commitment to continuous improvement, standardization, automation and knowledge sharing.
Preferred Qualifications
- Exposure to SAP Treasury Front Office, Supplier Chain Finance or statutory E-Gov payment processes.
- Experience with SOX-controlled environments, internal or external audits and global process documentation.
- Professional certification or progress toward CA-inter, CMA, etc.
Our Culture
At Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.
Unleash Voices
We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.
Customer Fluent
Our customers are at the heart of everything we do. We’re committed to delivering exceptional value that exceeds expectations by understanding our customers' needs and adapting swiftly to meet them. Our deep focus on customer satisfaction drives us to continuously improve and innovate.
Infinite Impact
We are committed to creating the impossible. We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.
All In
We are all in for growth. Our teams are relentlessly focused on identifying and seizing opportunities that propel us forward. We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.
