The posting
Agency:
Omnicom Media
Job Function:
People and Culture
Job Subfunction:
People and Culture Business Partner and Generalist
Job Description:
The Role
We are looking for a solutions-focused individual who is passionate about providing high quality people support across all touchpoints of the employee lifecycle to join our team as People Advisor.
This is a generalist HR role which will work closely with the People Partner to support across the entire talent life cycle across our Enabling Functions as well as supporting the Global Value Investment Team. The role will work closely with specialists in HR Operations, Talent Acquisition, Reward and Learning & Performance.
You will support and advise people managers for your defined area of the business, as well as provide solutions and improvements to employee relations, cycles and experiences. You’ll also be a champion for all operational HR activities ensuring we provide a first-class service to our employees.
Responsibilities
Employee Relations:
- Provide advice and guidance to line managers on employee relations and employment law issues where appropriate, escalating matters to the People Partner where necessary.
- Act as first point of contact within the People team for employees to discuss any issues, concerns or development questions.
- Confidently handle straightforward ER issues such as maternity leave, short- and long-term sickness absence, flexible working requests, probation extensions and terminations, etc. including writing confirmation and follow up letters.
- Keep accurate records on employees’ right to work for immigration purposes, including keeping the HR Immigration spreadsheet up to date. Tracking of visa end dates to ensure compliance with our immigration responsibilities.
- Liaise with our immigration lawyers to obtain new visas when required and update staff on processes involved. Proactively keep up to date with current legislation and best practice.
Compensation & Benefits:
- Ensure the Hub team are notified of all joiners and leavers for payroll purposes and provide any payroll updates to the team on pay matters such as deductions, relevant bonuses, unpaid leave.
- Monthly checking of payroll ensuring any discrepancies or amendments are notified to the Payroll team in the required timelines.
Learning & Development:
- Drive engagement with ONWARD, ensuring employees and managers understand and actively participate in the organisation's learning and performance programme.
- Coordinate and deliver regular communications to promote learning opportunities, key performance milestones, and important ONWARD updates.
- Drive completion rates for mandatory training across the business, proactively following up with employees, managers, and stakeholders to ensure compliance targets are achieved.
- Act as the first point of contact for employee and manager queries relating to ONWARD, learning resources, and mandatory training requirements.
- Partner with People Business Partners and business leaders to identify learning requirements and promote a culture of continuous development.
- Support the implementation of new learning initiatives, campaigns, and development programmes aligned with business and people priorities.
- Support the People team in delivering relevant HR training where necessary.
Performance Management:
- Support and guide both managers and employees in the performance management process ensuring clear goals and objectives which are aligned to the overall business strategy are in place for all employees and all employees have an annual appraisal recorded on the system.
- Assist in ensuring performance cycle deadlines are met and liaise with employees and managers to ensure they are aware of the correct process, including sending all relevant comms to the agency.
- Provide systems training and support to managers and employees including holding of drop in sessions.
- Run reports from the performance management system when needed including goal setting, training needs and appraisals.
- Provide relevant reports to Heads of Department on their goal setting and appraisal stats at appropriate time.
Starters & Leavers:
- Alongside the Hub team, first point of contact for queries from new joiners before they join the Company responding with relevant information over email.
- Ensure the relevant induction and onboarding processes are put in place for new starters
- Manage end to end process of probationary periods. Ensure managers are notified of probation review dates and manage extensions to probationary periods.
- Manage the leaver process, including details of final holidays and benefits.
- Conduct exit interviews and produce quarterly management reports on the findings.
Recruitment:
- Work in partnership with hiring managers and the talent acquisition team to add value to the recruitment and selection process for your business units.
- Support manages in submitting role requests for OMC approval
- Provide weekly updates to managers of all approved new hires.
About You
- A collaborative team player who enjoys working in a fast-paced environment.
- Strong attention to detail, with a focus on accuracy, process and organisation.
- Able to build positive relationships and effectively manage stakeholder expectations.
- Proactive and willing to take ownership of tasks.
- Previous experience in an HR role (ideally a generalist role) and passionate about a career in HR.
- Good working knowledge of Microsoft Office especially Word, Excel and PowerPoint.
- Good working knowledge of an HR Information System (e.g. Workday) highly advantageous
- Can demonstrate a good understanding of how HR can add value to our business.
- Solutions orientated with natural problem solving skills.
- Confident interacting with people at all levels of seniority.
- Patience and strong communication skills.
- Highly organised with excellent time management skills and the ability to manage multiple activities and deadlines simultaneously.
To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.
Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.
Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/
