The posting
1. Employee Compensation & Benefit Management • Assist in ensuring accurate and timely payroll processing in compliance with statutory regulations, coordinating closely with finance teams and external vendors to maintain confidentiality and integrity. • Assist in overseeing the processing of employee expense claims in accordance with benefit policies and internal financial controls. • Assist in maintaining and regularly updating comprehensive employee records within designated systems to support payroll accuracy and audit requirements. • Assist in overseeing and implementing updates to employee benefit plans in line with changes in Vietnam labor laws and company policies.
2. Recruitment & Employee Onboarding • Assist in overseeing the end-to-end recruitment process, including job postings, resume screening, proactive candidate sourcing, conducting phone screenings, coordinating interview schedules, and supporting hiring managers in candidate evaluation and selection. • Assist in coordinating end-to-end onboarding for new hires by preparing documentation, arranging orientation sessions, and collaborating with cross-functional and regional teams (e.g. IT, HQ HR) to ensure a seamless integration process.
3. General HR Administrative Tasks • Assist in managing accurate tracking and maintenance of employee attendance records via the designated attendance management system, providing regular reports to management. • Assist in administering employee leave requests and approvals, ensuring adherence to company policies and relevant labor regulations, with timely reporting to management.
4. Office Operations & Vendor Management • Oversee smooth daily office operations, coordinating maintenance, repairs, and housekeeping services to maintain an optimal work environment. • Manage procurement and inventory control for office supplies and equipment, ensuring operational efficiency. • Liaise with office space vendors, service providers, and external contractors to effectively manage leases, contracts, and service agreements. • Assisting with leading projects for new office locations, ensuring alignment with company requirements, budget parameters, and operational objectives, when necessary. • Assist in overseeing all aspects of office setup logistics, including furnishing, utilities, and infrastructure readiness, to facilitate seamless transitions, when necessary.
