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Open nowPosted 17 days ago

Coordinator – Weddings & Social Events

graycorp64 open roles

Where
Gray Collection, 425 rue Saint-Jean-Baptiste, Montréal, Quebec, Canada
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Your applicationOpen nowCoordinator – Weddings & Social Eventsgraycorp · Gray Collection, 425 rue Saint-Jean-Baptiste, Montréal, Quebec, Canada

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 17 days ago

The posting

  About the Role Are you passionate about events, customer service, and organization? Do you enjoy guiding clients through the planning of important moments and ensuring seamless coordination? We are looking for a Weddings & Social Events Coordinator to support client inquiries, file preparation, and event coordination. This individual will work closely with the Sales and Operations teams to deliver an exceptional client experience and ensure the smooth execution of every event. RESPONSIBILITIES Client Inquiries & Communication

Respond to inquiries, including WeddingWire inquiries, within 24 hours. Provide information on pricing, availability, menus, and packages. Welcome and meet prospective clients for site visits, with or without an appointment.

Administration & File Management

Prepare contracts, estimates, and event blocks. Process reservations through OpenTable. Collect deposits and ensure all billable charges are accurately recorded according to agreed terms. Keep sales tools up to date, including menus, brochures, website content, and promotional materials. Maintain accurate and up-to-date budget tracking. Verify event blocks and prepare required reports.

Wedding & Social Event Coordination

Prepare BEOs, breakdowns, and floor plans using Social Tables. Collaborate with internal teams, including Culinary, Service, Operations, and Sales, to ensure seamless event execution. Ensure all special requests are approved by management. Attend events as required, including during the day, evenings, weekends, and holidays.

Internal Collaboration & Operational Support

Ensure effective communication between departments. Participate in promotional events, such as trade shows and open houses. Perform other related duties as required. Organize and/or assist with internal events such as recruitment weekends, Town Halls, Health Week, Halloween, the Employee BBQ, and the Holiday Party.

QUALIFICATIONS

1–2 years of experience in event coordination, sales, weddings, or hospitality. Experience in customer service and managing inbound inquiries. Strong organizational, coordination, and time-management skills. Excellent attention to detail and ability to manage multiple files simultaneously. Strong communication and interpersonal skills. Ability to work effectively with various departments, including Culinary, Service, and Operations. Fluency in French and English, both spoken and written. Proficiency in Microsoft Office and comfort with technology; experience with a CRM, OpenTable, or Social Tables is an asset. Experience preparing contracts, BEOs, floor plans, estimates, or other event-related documents is an asset. Availability to work according to operational needs, including evenings, weekends, and holidays. Professional, self-motivated, proactive, and customer- and results-oriented.

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