The posting
As a Purchasing and Receiving Intern, you will serve as the central backbone of our resort's daily operations. You will manage the end-to-end flow of goods by strategically stocking our main storerooms and accurately fulfilling department requisitions. By ensuring that every hotel outlet—from high-end dining to guest services—has the critical products they need exactly when they need them, you will play a direct role in maintaining our luxury guest experience while mastering the fundamentals of hospitality supply chain and inventory control. ESSENTIAL DUTIES AND RESPONSIBILITIES
The most important duty of the commissary is to provide total guest satisfaction. Therefore, any request by a lounge of restaurant to replace a product that they have run out of is #1 priority and must be taken care of immediately (kegs to bats, restaurants etc). Own the inbound logistics pipeline by receiving, inspecting, and logging all incoming materials against physical documentation and purchase orders Assist in managing end-to-end communication with external vendors regarding order status, logistics tracking, and delivery timelines. Price and fill requisitions three times daily -8:30a.m., 11:00 a.m., and 1:00 p.m. Deliver After-9 and Shores requisitions by 10:00 a.m. Price and put away incoming produce, meat, seafood, and dry goods Assist beverage clerk with filling liquor requisitions Work closely with the Purchasing Manager to ensure all projects and tasks are completed timely Act as the frontline gatekeeper for quality control, documenting anomalies, shortages, or damages, and assist in resolving discrepancies with vendors. Rotate stock on a daily basis Sweep and mop storeroom on a daily basis Break down boxes and put in recycle containers Clean coolers and floors and shelving on a daily basis Separate clear glass from colored glass and put in recycling containers Weekends Required Other duties as assigned
EDUCATION/EXPERIENCE
MUST BE currently enrolled at a University, College, or Community College and receive college credit for the Internship Previous accounting and/or purchasing experience helpful
ADDITIONAL INTERNSHIP RESPONSIBILITIES
Attend bi-weekly intern meetings and committee meetings Complete internship projects Work a flexible schedule, 30-40+ hours per week
OTHER SKILLS AND ABILITIES
Maintain open line of communication with supervisor Good rapport with fellow employees and reflect positive attitude Secretarial skills such as telephone skills, personal grooming, appointment scheduling, filing, and accountability for numeric calculations are all paramount Must exemplify “can do” attitude with clients and fellow staff members A willingness to learn and communicate efficiently utilizing written and verbal
TYPICAL PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell The employee must occasionally lift and/or move up to 25 pounds
TYPICAL MENTAL DEMANDS
Having a positive attitude and willingness to jump in and help is a must for this position Being able to understand different personality types Stressors may include: deadlines, multitasking, unexpected demands, critical decision making, etc.
WORKING CONDITIONS Noise level in this environment is usually moderate. Must be able to work flexible hours including days, evenings, weekends and holidays.
