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Open nowPosted 7 days ago

Executive - Procurement

Hayleys91 open roles

Where
Sri Lanka
Work mode
On site
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Your applicationOpen nowExecutive - ProcurementHayleys · Sri Lanka

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The clock on this job

Early applications get read.

13.3% of postings close within 7 days. Measured by our own scanner across the market. Hayleys postings stay open a median of 13 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.6%3 days
  3. 13.3%7 days
  4. 21.3%14 days
  5. 35.7%30 days
  6. 59.1%60 days
This job: posted 7 days ago

Hayleys median: 13 days open

The posting

Job Description

Executive – Procurement

JOB ACCOUNTABILITIES

  • Coordinate and arrange the supply of goods, spare parts, consumables and operational requirements for vessels and boats upon receipt of approved requisitions while ensuring timely delivery and operational continuity.
  • Coordinate and arrange general maintenance services for vessels and boats upon receipt of approved requisitions, including air-conditioning repairs, calibrations, steel repairs, fabrication work and other maintenance requirements.
  • Coordinate procurement and service requirements related to maritime operations (CHA services, shipping agency services, bagging plant, Advantis Crew, Intermarc, workshop requirements and general office purchases).
  • Handle procurement activities and operational purchasing requirements for third-party vessels such as Sea Dweller and other assigned external projects.
  • Obtain and maintain a minimum of three quotations for each procurement requirement in compliance with Group Procurement Policies and procedures.
  • Coordinate with the Inventory Controller and ensure physical stock balances of vessels, workshops and stores are accurately reflected and reconciled with the ERP system.
  • Ensure procurement actively supports vessel availability, safety and commercial performance
  • Prepare quotation comparison sheets, technical and commercial evaluations and obtain all required approvals prior to proceeding with procurement activities.
  • Own and manage the procurement budget, ensuring disciplined cost control across all fleet procurement activities.
  • Apply Total Cost of Ownership (TCO) principles to procurement decisions rather than focusing solely on unit prices.
  • Ensure timely, compliant and cost-effective supply of spares, stores and services to vessels worldwide.
  • Supervise, guide and monitor procurement activities carried out by junior procurement executives to ensure compliance, efficiency and timely completion of tasks.
  • Conduct cost-saving negotiations with suppliers and service providers while ensuring quality, reliability and timely delivery standards are maintained.
  • Identify, evaluate, and develop new suppliers and negotiate favorable pricing, payment terms and commercial conditions for the organization.
  • Perform accurate three-way matching of purchase orders, goods received notes and supplier invoices for all supplies and services.
  • Coordinate vendor payments within agreed due dates and resolve invoice discrepancies and payment-related disputes in coordination with the Finance Division.
  • Monitor and clear advance payments within agreed timelines and ensure timely communication with the Finance Division regarding pending advances and settlements.
  • Monitor procurement-related KPIs and support departmental performance improvement initiatives.
  • Ensure all procurement activities comply with ISM Code, ISO standards, internal SMS procedures and audit requirements.
  • Maintain strong professional relationships with internal stakeholders, suppliers, contractors and external service providers to ensure smooth operational coordination.
  • Follow and comply with all Group Procurement Policies, company procedures, ethical standards and procurement guidelines.
  • Identify and implement continuous improvements in procurement processes to enhance operational efficiency, cost optimization and service quality.

MINIMUM KNOWLEDGE/ EXPERIENCE / TRAINING / QUALIFICATIONS REQUIRED FOR POSITION

  • Bachelor's Degree in Purchasing / Supply chain management / Logistics from a reputed University or institute
  • Minimum of 2 years of experience
  • Good spoken and written communication skills
  • Ability in multitasking and customer service skills
  • High level of IT proficiency
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