The posting
Compensation Range:
$65,261.36 - $103,732.91
Position Summary:
Hiring compensation range: $65,261.36 - $71,787.49 annually depending on qualifications.
Job Summary:
The position manages Accounts Payable department
Job Duties:
- Manages budgeting, accounting and diversified financial service responsibilities of the College’s daily operations.
- Effectively supervises the functions handled by the College’s financial departments pertaining to payables, receivables, budget, cashiering services, fixed assets, banking relations, grants, reporting and inventories.
- Supervises the maintenance, reconciliation, and accountability of subsidiary and departmental ledgers in accordance with the State Accounting Manual and GASB.
- Serves to maximize the return on investments from legally available funds at the College in coordination with the State.
- Recommends changes to existing accounting procedures and assists in the development and implementation of new procedures.
- Develops work papers and compiles supporting documentation for financial statements and audit requirements.
- Assists in the preparation of annual operating budget requests.
- Serves on committees and represents the College at internal meetings.
- Communicates on a regular basis with the Office of Information Technology regarding required program modifications and the reporting of system problems.
- Performs other similar and related duties as required.
Minimum Qualifications :
The position requires at least a Bachelor’s Degree and at least five years of prior-related work experience.
Preferred Qualifications :
- Desire the candidate to be analytical and have experience in preparing management level financial reports
- Bachelor’s degree from an accredited institution in Accounting, Finance, Business Administration, or a closely related field.
- Experience with financial systems, account reconciliations, transaction processing, and internal controls; proficiency in Microsoft Excel.
Supplemental Information :
The Financial Services Manager for Accounts Payable plans, organizes, supervises, and manages daily operations to ensure accurate and timely processing of vendor invoices, employee reimbursements, and other College financial obligations. The position oversees payment processes and related accounting records within the Workday Enterprise Resource Planning (ERP) system; maintains effective internal controls and segregation of duties; supports financial reporting and audits; supervises staff; and improves departmental procedures in accordance with College policies, applicable laws, and governmental accounting requirements. Oversee Workday supplier invoice processing, approvals, payments, payment exceptions, reimbursements, related reporting, and other related accounts payable activities, including review of documentation, authorizations, and account coding.
- Manage the College’s corporate travel credit card program; review travel procedures and recommend changes to the College’s travel guide as needed.
- Oversee vendor inquiries, vendor statements, monitor invoice aging, electronic payments, payment discrepancies, and check processing.
- Coordinate with Procurement, Budget, Grants Accounting, Financial Reporting, and other College departments on transaction issues and resolve discrepancies.
- Coordinate required supplier tax documentation and annual information-return processes, including IRS Form 1099 reporting.
- Oversee fiscal year-end duties including reconciling outstanding payables, accrual support, and accurate recording in the appropriate accounting period.
- Maintain effective controls and segregation of duties for supplier maintenance, invoice entry, approvals, and disbursements.
- Monitor business processes and workflow bottlenecks; collaborate with Finance, Information Technology, and system support resources on troubleshooting and enhancements.
- Prepare reconciliations, supporting schedules, and responses for internal and external auditors, including Florida Auditor General requests.
- Supervise and evaluate employees; establish work priorities and assist with employee development.
- Recommend improvements to policies, procedures, internal controls, and operational efficiency.
Knowledge, Skills, and Abilities
- Knowledge of accounts payable, governmental accounting, financial controls, and applicable compliance requirements.
- Ability to analyze and resolve complex financial discrepancies, interpret policies, and manage competing deadlines.
- Strong leadership, communication, customer service, analytical, and organizational skills.
- Ability to prepare financial reports, protect confidential information, and collaborate across departments.
Closing Date: Open Until Filled
Hillsborough College is an Equal Opportunity Employer, we believe that diversity and inclusion among our applicants and employees is critical to our success as a community partner.
All qualified applicants will receive consideration for employment opportunities without regard to race, color, religion, sex, pregnancy, national origin, age, physical/mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and military/veteran status.
Preference will also be given to veterans and spouses who are eligible under the Veterans' Preference Law. At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim. Note: Please upload your DD214 as an attachment as part of your application at the time of submission.
The selected candidate identified for this position will be required to successfully complete a Level II criminal background check, which includes fingerprinting.
Hillsborough College participates in the US E-Verify program.
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