The posting
Job Description – Executive Assistant to CEO
Employment Type: Full-Time
Location: Gurugram, India
Work Mode: Work from Office | 6-day Work Week
Experience: 3 – 6 years
About Infinite Locus
We are a Technology Services Consulting firm, dedicated to helping our customers
navigate their Product and Engineering landscape by implementing simplified
processes, elective technologies, and scalable architectures. We aim to streamline
TCO over time, enabling agile and continuous innovation for our clients. We are a
boutique consulting group with a focus on digital and enterprise solutions and are
committed to delivering meaningful outcomes for a wide range of industries.
About the Role
We are looking for a sharp, proactive, and high-integrity Executive Assistant to
support our CEO in a fast-paced, high-growth environment. This is not just an
administrative role — it’s a strategic support function that requires you to anticipate
needs, solve problems before they escalate, and enable the CEO to operate at
peak efficiency.
The ideal candidate is someone who thrives in ambiguity, has a bias for action, and
demonstrates complete ownership over their responsibilities. If you have a knack
for staying two steps ahead, juggling complex schedules, managing sensitive
information, and navigating dynamic situations with grace and professionalism,
we’d love to meet you.
Key Responsibilities
• Calendar & Schedule Management:
Own the CEO’s calendar with precision — schedule, prioritize, and reschedule
meetings, ensuring optimal use of time. Proactively anticipate conflicts and
propose solutions.
• Meeting Coordination & Follow-ups:
Organize internal and external meetings, ensure agendas are prepped, attendees
are aligned, and outcomes are captured with clear action items.
• Communication Management:
Serve as the first point of contact for internal and external stakeholders engaging
with the CEO. Draft, review, and manage communication on behalf of the CEO.
• Travel & Logistics:
Plan and manage travel itineraries, accommodation, and logistics with
meticulous attention to detail and contingency planning.
• Documentation & Reporting:
Maintain and organize confidential files, presentations, and reports. Prepare briefing documents as
needed.
• Expense & Admin Support:
Process reimbursements, expense reports, and oversee the smooth running of day-to-day executive
admin tasks.
• Time Management & Prioritization:
Help the CEO stay focused on priorities by filtering requests, flagging urgent items, and acting as a
gatekeeper.
• Project Support:
Assist in special projects, strategic initiatives, or high-stakes coordination efforts that require cross-functional collaboration.
Who You Are
• A self-starter who takes initiative, owns outcomes, and doesn’t wait to be told what to do
• Highly organized, meticulous, and thrives on structure
• Discreet and trustworthy, with a track record of handling confidential information responsibly
• Excellent at multitasking, with a calm head and strong judgment in high-pressure situations
• An articulate communicator — professional, thoughtful, and crisp in written and verbal communication
• Comfortable with extended and flexible working hours, as per the CEO’s schedule
• Someone who takes pride in enabling others to succeed
Qualifications & Requirements
• 3–6 years of experience in a similar role (supporting a CEO, CXO, or Founder preferred)
• Strong proficiency with Microsoft tools (Outlook, Calendar, Docs, Sheets, Slides), Zoom, WhatsApp, and
project management tools (Notion, Trello, etc.)
• Excellent written and verbal English
• Bachelor’s degree in any discipline (additional certifications in administration or communication are a
plus)
Why Join US?
• Be part of a high-growth, mission-driven company
• Work alongside passionate, high-performing teams that value ownership and excellence
• Play a critical role in enabling leadership at the highest level
• Thrive in a culture that values trust, transparency, and action
Note: This role is 100% in-office at our Gurugram HQ. Remote or hybrid is not applicable due to the nature of
the role
