The posting
We are looking for an experienced & proactive Senior Purchasing Executive for one of our shipping clients. Reporting to the Head of Technical, he/she will play a vital role in managing the company's procurement activities and ensuring the timely acquisition of goods and services necessary for the smooth operation of our vessels. He/she will be responsible for coordinating with suppliers, processing purchase orders, handling invoicing, and ensuring payments are made in accordance with established terms.
The ideal candidate would have a minimum 5 years of relevant experience as a Purchaser with a Ship Owner or Ship Manager.
Key Responsibilities
Procurement Management:
- Identify suppliers and source materials, equipment, and services required for vessel operations.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and reliability of the supply chain.
- Maintain accurate records of purchases, pricing, and inventory levels.
Purchase Order Processing:
- Generate purchase orders based on requisitions and requests from internal stakeholders.
- Verify purchase requisitions for accuracy and completeness before processing orders.
- Track order status and expedite deliveries as needed to meet operational requirements.
Invoicing and Payments:
- Receive and review supplier invoices, ensuring accuracy and compliance with contractual terms.
- Process invoices for payment approval, following established procedures and timelines.
- Coordinate with the finance department to ensure timely and accurate payments to suppliers.
Supplier Relationship Management:
- Build and maintain positive relationships with suppliers, addressing any issues or concerns promptly.
- Communicate effectively with suppliers regarding orders, deliveries, and payment inquiries.
- Monitor supplier performance and quality, taking corrective action as needed to maintain standards.
Compliance and Documentation:
- Ensure compliance with company policies, procedures, and regulatory requirements in all purchasing activities.
- Maintain organized records of procurement transactions, contracts, and vendor agreements.
- Assist with audits and reviews as necessary to demonstrate compliance and accountability.
Qualifications
- Minimum 3 years of relevant experience as a purchaser with a Ship Owner or Ship Manager.
- Minimum Degree in Supply Chain/ Logistics/ Purchasing Management or any related disciplines.
- Good negotiation skills with high sense of integrity; and is resourceful and proactive.
- Proven experience in purchasing, procurement, or supply chain management, preferably in the maritime industry.
- Strong attention to detail and organizational skills, with the ability to manage multiple tasks and priorities effectively.
- Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Knowledge of procurement software or systems is a plus.
- Ability to work independently with minimal supervision and as part of a team when necessary.
We regret that only shortlisted candidates will be contacted. Thank you for your understanding!
