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Open nowPosted 3 days ago

accounts & admin executive

INSPIRED HOMES PTE. LTD.

Pay
SGD 3,500 – SGD 4,000 a month
Where
Central, Singapore
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Your applicationOpen nowaccounts & admin executiveINSPIRED HOMES PTE. LTD. · Central, Singapore

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 3 days ago

The posting

Accounts & Admin Executive

Company: Inspired Homes Pte Ltd Industry: Construction / Landed Residential Design & Build Employment Type: Full-Time (5.5 days)

Job Overview

We are looking for a highly meticulous, organised and proactive Accounts & Admin Executive to manage our daily accounting, project documentation and administrative operations.

The ideal candidate must have a strong sense of responsibility, excellent attention to detail and the ability to independently coordinate, follow up and ensure that outstanding matters are completed on time.

Key Responsibilities

Accounts & Finance

  • Maintain accurate accounting records using Xero, including system setup, quotations, invoicing and payments.
  • Handle Accounts Payable and Receivable, customer progress claims, collections and bank reconciliations.
  • Verify supplier and subcontractor invoices, claims and supporting documents, and prepare payments for management approval.
  • Prepare and submit GST returns, monthly payroll and CPF contributions.
  • Maintain project expense records and prepare monthly financial and cost reports.

Project & Office Administration

  • Prepare, update and maintain project documents, contracts, quotations, purchase orders, invoices and records.
  • Ensure all project and administrative records are accurate, properly filed and regularly updated.
  • Respond promptly and professionally to calls, emails, WhatsApp messages and enquiries.
  • Coordinate required work and administrative matters between departments, project teams, suppliers and subcontractors.
  • Track outstanding documents, submissions, approvals, claims and deadlines, ensuring timely follow-up and completion.
  • Handle MOM-related matters, work permits and foreign worker administration.
  • Maintain an organised digital and physical filing system.
  • Support general office administration and daily operations.

Job Requirements

  • Relevant experience in accounting and administration, preferably in the construction industry.
  • Hands-on experience with Xero, GST, payroll and CPF submissions.
  • Proficient in Microsoft Excel and Word.
  • Highly meticulous, accurate and detail-oriented, particularly in paperwork, billings and financial records.
  • Proactive, resourceful and analytical, with good problem-solving skills.
  • Strong organisational skills and ability to manage multiple priorities and deadlines.
  • Able to work independently, take ownership and follow through on assigned matters until completion.
  • Responsible, committed and comfortable working in a fast-paced environment.
  • Good communication and interpersonal skills with a positive working attitude.
  • Familiarity with MOM regulations and foreign worker administration is an advantage.
  • Ability to communicate in Mandarin is preferred for liaison with Mandarin-speaking workers and suppliers.

How to Apply

Please submit your resume in PDF format only.

Only shortlisted candidates will be contacted.

Posting text belongs to the employer. Removal requests: contact us.

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