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Open nowFirst seen 34 hours ago

Executive Assistant

Interdot Solutions352 open roles

Where
Durban, South Africa
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Your applicationOpen nowExecutive AssistantInterdot Solutions · Durban, South Africa

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Interdot Solutions's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 34 hours ago

The posting

Responsible for supporting all aspects of the Managing Director work by planning, organising, and anticipating requirements well in advance to support the smooth running of the business and providing high-level administrative support to the executives .

BUSINESS AND FINANCIAL ACCOUNTABILITIES

  • Update and control relevant budgets i.e Office expenses, stationery, etc Prepare, reconcile, and track individual expense recons and reimbursements
  • Reconcile and arrange Petty cash reimbursements Invoices check/code and expedite for payment - apportion costs where required, to respective entities/departments/individuals
  • Update financial schedules for Board inclusion with the Finance department
  • Complete necessary Gifts and Hospitality forms for entertainment

CUSTOMER AND STAKEHOLDER ACCOUNTABILITIES

  • Manage the Managing Director and Executive Director's diaries and schedule appointments (internal and external) and any other requests made from time to time.
  • Schedule meetings/ Set up video conferencing/webinar/Webex/chorus calls with co-ordination of time variances and multiple locations to ensure successful trials before commencement.
  • Answer and screen telephone calls and handle telephonic requests and queries
  • Attend to customer complaints [those that insist on speaking to the Managing Director] and follow-up with calls to the relevant department and customer.
  • Receive visitors from the Managing Director and make all arrangements for their participation in the meeting.
  • Assist other Directors with work-related requests i.e. presentations/conferences etc.
  • Maintain a database of all contact details with whom the Managing Directors have a relationship with.

FORMAL LEARNING REQUIREMENTS

  • National Diploma in Office Management or equivalent
  • Minimum of 5 years as a Personal Assistant
  • IT Literacy
  • Intermediate to advanced in MS Office packages
  • Understanding of the use of technology and processes related to the position.
  • An understanding of the statutory responsibilities of running an organization.
  • Event Management
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  1. A CV for this posting

    Written against Interdot Solutions's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Interdot Solutions's form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

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  5. Reply with AI

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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