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Open nowFirst seen 37 hours ago

PA

Interdot Solutions352 open roles

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Your applicationOpen nowPAInterdot Solutions

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The clock on this job

Early applications get read.

11.9% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.9%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 37 hours ago

The posting

SECTION B: JOB PURPOSE, MAIN RESPONSIBILITIES & DUTIES

B1: JOB PURPOSE

Provides direct assistance to the CEO and indirect assistance to the rest of the executive team for all

matters relating to Exco, Group Exco as well as Board. In addition to the general administrative work,

the incumbent will be responsible for scheduling meetings, minute taking, maintaining database and

coordinate presentations amongst subject matter expects for the executive team while ensuring

confidentiality of all information.

B2: KEY PERFORMANCE AREAS

Personal Assistant

1. Co-Ordination

Act as a point of contact between executives and internal or external colleagues/ clients

Handle travel and accommodation arrangements both local and international including itineraries for

the CEO and other executives on request

Provide support, coordination and follow up on a variety of projects

Coordinate and collate reports and presentations

Work closely with the chief of staff on the delivery of tasks/projects on behalf of CEO.

2. Communication

Manage information flow in a timely and accurate manner

Arrange meetings and prepare meeting agenda and packs

Handle correspondence directed to managers/employees at various levels

Taking dictation and minutes as well as keep a record of all minutes

Screen and direct phone calls and distribute correspondence

Receive and interact with incoming visitors

3. Support

Maintain filing and database system with intent of continuously improving systems in the CEOs office

Ability to prepare and edit PowerPoint presentations and any other relevant correspondence or

documents

Conduct research, collect and analyse data to prepare reports and documents

Review operating practices and implement improvements where necessary

4. Miscellaneous

Perform any other work-related duties and responsibilities that may be assigned from time-to-time by

management.

B3: KEY PERFORMANCE INDICATORS

1. Co-Ordination

Showing understanding and importance of reviewing the entire schedule including travel

Gathering and communicating necessary information for attendees and agendas

Coordinate and collate reports and presentations

Delivery of tasks/projects on behalf of CEO

2. Communication

Proofreading and editing written communication materials

Arrange meetings and prepare meeting agenda and packs

Taking dictation and minutes as well as keep a record of all minutes.

Manage information flow in a timely and accurate manner

JOB

DESCRIPTION

3. Support

Maintain filing and database system

Accuracy of presentations and any other relevant correspondence or documents

4. Accurate reporting

100% Accuracy in all reports submitted to management.

SECTION C: JOB SPECIFICATION

C1: ESSENTIAL REQUIREMENTS (MINIMUM QUALIFICATIONS & EXPERIENCE)

Personal Assistant A minimum National Diploma/ Degree in Business Management /

Equivalent qualification as recognised by SAQA

Minimum five years experience working with senior executives, ICT

industry experience is advantageous

Advanced skills MS Office, Excel, Power Point, Outlook

Proven ability to use a variety of multimedia communication tools

Excellent communication and reporting skills

Drivers license essential

C2: REQUIRED SKILLS

Personal Assistant

Self-directing ability show initiative, identify challenging area and solve.

Project management - ability to multitask and prioritize tasks.

Outstanding Microsoft skills.

Great verbal and written communication skills.

Excellent time management skills.

Developed organizational skills.

Excellent interpersonal skills.

Creativity.

Good organizational skills.

Ability to work within a team and independently.

Professional discretion.

Attention to detail.

C3: PERSONAL ATTRIBUTES/BEHAVIOURAL COMPETENCIES

Personal Assistant

Customer Centricity Focuses on meeting and exceeding the needs of internal and external

customers by anticipating customer needs, delivering within timeframes and

to quality standards, measuring customer reaction and maintaining

necessary contact with customers.

Influence Makes an immediate positive impression on others and is able to change

their views, attitudes and behaviours towards company

Performance Driven Puts in sufficient effort to meet or exceed business and managements

expectations both in terms of delivery and quality. Able to act without being

prompted to. Demonstrates a sense of urgency, self-motivation and

ownership in work. Has a need for achievement. Achieves results.

Planning and

organising

Provides a written account of intended future action to achieve specific

objectives within a specific timeframe. This explains what needs to be done,

when, how, and by whom.

Setting Strategy Applies a systematic process of envisioning a desired future for a discipline

and translates this vision into broadly defined goals and a sequence of steps

to achieve them. Engages others in a strategic vision for the future.

Solution Driven Ability to work under pressure, Integrity, Good work ethic, Tenacity,

Adaptability, Flexibility and adaptable with regards to extended working

hours, viz weekends and evenings, Excellent level of attention to

detail/thoroughness, Excellent organizer, High level of energy, Dedication,

Driven, Innovative, Proactive, Resilient

JOB

DESCRIPTION

C4: COMPANY VALUES

Assertiveness: States views, feelings and opinions in confident way without being aggressive. Can

hold ground where necessary.

Attentive to Detail: Thorough. Gives care and consideration to all parts and aspects of tasks. Considers

fine points.

Communication Skills: Exchanges information, news, ideas and views to create shared meaning.

Communication occurs between levels, departments, and employees. Uses appropriate methods of

communication and transmits clear, professional messages. Checks own understanding.

Interpersonal Skills: Has a set of abilities allowing positive interaction and effective working

relationships. Constructively handles disputes and people issues. Has skills in the areas of relationship

building, communication, listening, delegating tasks, providing feedback and leadership.

Manages Pressure: Handles work related stress, pressure, and difficulties. Bounces back from

obstacles and setbacks, ensuring work continuity. Stays optimistic and persistent.

Multitasking: Ability to execute multiple tasks concurrently without compromising quality or

performance.

People Management: Work with the HR and management to create individual development plans

addressing employee and business needs, encouraging colleagues to participate in learning

opportunities.

Time Management: Systematically structures/plans own time and implements this plan. Able to

prioritise and action tasks within given timeframes without compromising on quality. Plans include

additional time to cater for unforeseen circumstances.

SECTION D: ACKNOWLEDGEMENT & APPROVAL OF JOB DESCRIPTION

Management reserves the right to amend or alter this job description and specific tasks related to the

employee, from time to time and give any lawful and reasonable instruction, according to the growing

needs of the company.

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