The posting
Our client, an established company operating within the apertures manufacturing and installation industry in Malta, is seeking an experienced Project Manager to manage customer projects from initial handover through to successful completion.
The successful candidate will act as a key link between customers, sites and the company's internal departments, ensuring that projects involving the manufacture and installation of apertures are properly planned, coordinated and delivered according to agreed specifications and timelines.
This is a hands-on and site-oriented role requiring strong organisation, technical understanding and the ability to coordinate multiple projects simultaneously.
Key Responsibilities
- Take ownership of assigned projects from internal handover through to installation and final completion.
- Review project requirements, specifications, measurements, drawings and agreed customer requirements before progressing works.
- Develop and maintain project schedules, ensuring key milestones and deadlines are established and monitored.
- Coordinate closely with Production, Procurement, Stores, Installation and other internal teams to ensure projects progress according to plan.
- Plan and coordinate installation schedules based on production readiness, site availability and customer requirements.
- Ensure installation teams have the necessary information, materials and instructions required to carry out works efficiently.
- Liaise regularly with customers, contractors, architects, designers and other relevant stakeholders.
- Carry out site visits as required to monitor progress, verify requirements and address project-related matters.
- Monitor project progress and proactively identify potential delays, discrepancies or issues.
- Resolve day-to-day project and site challenges, escalating significant operational or commercial matters where necessary.
- Ensure changes to project scope, specifications or requirements are properly documented and communicated internally.
- Coordinate snagging and follow-up works, ensuring outstanding items are addressed efficiently.
- Maintain accurate project documentation, correspondence, records and status updates.
- Ensure projects are delivered according to the required quality standards and agreed specifications.
- Work closely with the Operations Manager to highlight resource constraints, recurring operational issues and risks affecting project delivery.
- Provide regular updates regarding project progress, upcoming installations, delays and outstanding matters.
- Ensure appropriate handover and closure procedures are followed once projects are completed.
- Manage multiple projects simultaneously while maintaining a high level of organisation and customer communication.
Requirements
- Previous experience in Project Management, Site Management, Project Coordination or a similar role involving physical products, construction or installations.
- Experience within the apertures industry, including aluminium, PVC or wood apertures, would be considered a strong advantage.
- Alternatively, experience within construction, fit-outs, joinery, glazing, building materials or another related project-based environment will be considered.
- Good technical understanding and the ability to interpret drawings, measurements and specifications.
- Previous experience coordinating installation teams, contractors or site-based works.
- Strong planning and organisational skills, with the ability to manage several active projects simultaneously.
- Excellent problem-solving skills and the ability to respond quickly when site or project issues arise.
- Strong communication and interpersonal skills, particularly when dealing with customers, tradespeople and different internal departments.
- Ability to manage deadlines and follow up persistently to ensure agreed actions are completed.
- Good attention to detail and accurate record keeping.
- Comfortable working both in the office and regularly visiting project sites.
- Good computer literacy and confidence using standard office and project-related systems.
- A valid driving licence.
- Fluency in both Maltese and English is required.
Working Hours & Expectations
This is a managerial, project-driven position and is not structured as a conventional Monday-to-Friday, 40-hour working week.
The Project Manager will be expected to work the hours necessary to effectively manage projects and ensure that installations and site activities progress according to schedule.
The position will include Saturday work when required, particularly where installations, site works, customer requirements or project deadlines require the Project Manager's involvement.
As the role involves responsibility for projects and site-based activities, candidates must be comfortable with a degree of flexibility in their working hours and understand that certain situations may require availability outside standard office hours.
The additional responsibility and flexibility expected from the position will be reflected in the overall remuneration package.
The Ideal Candidate
The ideal candidate will take full ownership of their projects rather than simply coordinating individual tasks.
They will be comfortable moving between the office and project sites, dealing with customers, contractors, installation teams and internal departments, and taking responsibility for ensuring issues are resolved and projects continue moving forward.
The role requires someone who is organised, practical, assertive when necessary and capable of maintaining control over several projects at different stages of completion.
Package & Benefits
- Competitive remuneration package based on experience and responsibilities.
- Health insurance as part of the employment package.
- Stable, long-term opportunity within an established company.
- Responsible position with ownership of projects from handover through to completion.
Please note: Reference checks will form part of the recruitment and selection process for the successful candidate.
