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Open nowFirst seen 4 days ago

Executive Assistant to Chairman

james-douglas-professional-search-limited33 open roles

Where
Dubai, United Arab Emirates
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Your applicationOpen nowExecutive Assistant to Chairmanjames-douglas-professional-search-limited · Dubai, United Arab Emirates

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Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 4 days ago

The posting

Our client is a global and diversified organization offering end-to-end solutions across multiple business segments, including Education, Agriculture, Trading, Engineering Procurement & Construction (EPC), Energy, and Mining. Driven by the philosophy. The company continually innovates to deliver solutions that positively impact lives globally. Our client collaborates closely with governments to achieve nation-building goals through R&D and technology-based expertise. The company has made significant contributions to developing societies in regions such as Africa, Asia, and the Middle East.

They are seeking a highly organized and proactive Executive Assistant to support the Chairman in overseeing day-to-day operations, Projects coordinating across senior management, and acting as a central point of contact for project teams. The ideal candidate will have exceptional communication skills, operational insight, and the ability to manage high-level coordination with discretion and efficiency.

Duties & Responsibilities

  • Act as a trusted point of contact between the Chairman and internal stakeholders, including senior executives, department heads, and project teams. Ensure the seamless flow of information and alignment of strategic objectives across the organization.
  • Monitor the progress of various strategic projects by maintaining project dashboards, reviewing timelines. provide regular updates to the Chairman on project status, deliverables, and milestones.
  • Conduct research, gather data, and provide analysis to support the Chairman in strategic decision-making. Assist with business planning, investment assessments, and operational improvements as needed.
  • Prepare presentations, executive summaries, and briefing materials for internal and external meetings.
  • Draft, review, and manage sensitive and high-level communications on behalf of the Chairman.
  • Maintain strict confidentiality and handle all executive matters with discretion, tact, and professionalism.

Qualifications

  • Bachelor's degree in Business Administration, Engineering, or a related field.
  • Minimum of 5 – 7 years of experience in a senior executive assistant or coordination role, preferably in a project-based, construction, or education.
  • Strong operational understanding and project management is mandatory.
  • Excellent verbal and written communication skills in English.
  • High level of professionalism, integrity, and attention to detail.
  • Ability to multitask and work under pressure in a dynamic environment.
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