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Open nowPosted 2 days ago

Office Assistant ASAP

job-room.ch87,636 open roles

Where
Geneva, GE, Switzerland
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Your applicationOpen nowOffice Assistant ASAPjob-room.ch · Geneva, GE, Switzerland

  1. YouYes, apply to this one.

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. job-room.ch postings stay open a median of 2 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 2 days ago

job-room.ch median: 2 days open

The posting

  • International and fast-paced environment
  • Varied administrative responsibilities

About Our Client ##

Leading global FMCG company.

Job Description ##

  • Providegeneral administrative and office supporttovariousteams.
  • Manage incoming calls, emails, and correspondence.
  • Coordinate meetings, appointments, and room bookings.
  • Prepare, process, and monitor purchase requests, supplier documentation, and administrative records.
  • Liaise with external vendors and service providers to ensure smooth office operations.
  • Support the management of office supplies, equipment, and inventory.
  • Assist with facilities-related matters, including workspace coordination and office maintenance requests.
  • Support travel arrangements and logistics when required.
  • Maintain and update records, databases, and filing systems.
  • Welcome visitors and ensure a professional reception experience.
  • Assist with invoice tracking and administrative follow-up.
  • Support various teams with ad hoc administrative and operational tasks.
  • Contribute to the smooth day-to-day running of the office through a highly versatile and hands-on approach.

The Successful Applicant ##

  • Previous experience in an Office Assistant, Administrative Assistant, or similar role.
  • Comfortable handling a wide variety of administrative and operational tasks.
  • Experience coordinating with suppliers, service providers, and internal stakeholders.
  • Strong organizational and multitasking skills.
  • Proactive, flexible, and service-oriented mindset.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • High attention to detail and ability to manage multiple priorities.
  • Fluent in English; French is a strong advantage.
  • Available immediately for a 3-month assignment.

What's on Offer ##

  • Opportunity to join a leading international company.
  • Varied and hands-on role with exposure to multiple business functions.
  • Dynamic, fast-paced, and collaborative working environment.
  • Broad range of responsibilities across administration, office coordination, and facilities support.
  • Interaction with internal teams, suppliers, and external stakeholders.
  • Opportunity to develop organizational and operational skills within a global organization.
  • Supportive team culture with a strong service-oriented mindset.
  • Immediate start for a 3-month assignment in Geneva.

Quote job ref

JN-102026-7117303

Job Function

Office & Management Support

Specialisation

Office Manager

Industry

FMCG (Fast Moving Consumer Goods)

Where

Geneva

Contract Type

Interim

Job Reference

JN-102026-7117303

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