The posting
OBJECTIVE
To provide support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and employee counselling. HR Coordinator provides assistance to HR Management and team members.
LOCATION
Kandima Maldives
REPORTS TO
Director of Human Resources
KEY DUTIES / RESPONSIBILITIES
Recruitment
- Maintain the Careers email and allocate CV to the relevant folder by departments.
- Arrange interviews by request from HRD
- Compete two reference checks once candidate is shortlisted
- Make offers as per the guidelines of HRD or Asst HRM
- Follow up on candidates and coordinate with HR Administrator
Commencements
- Ensure documentation is completed at commencement of employment for all resort based grade employees as per the commencement checklist
- Make welcome announcement to all new team members once the transfer is confirmed.
- Coordinate with K’town attendant to prepare the welcome basket for the new arrivals
- Meet Team on arrival and do K’twon orientation
- Processing of PTF forms for Fusion & Payroll with all the details.
Payroll
- Handover monthly PTF forms for commencement, termination, change of status and holidays.
- Process any unpaid leave.
- Update the timesheet of HR and get all the signatures.
- File all the department timesheets.
- Arrange advance pay for holiday leave
Administration
- Maintain personnel files for all property grade Team
- Maintain Team database (Accommodation) in Fusion
- Track probation reviews from Fusion by every month
- Track performance reviews.
- Coordinate with HR administrator about the passport and Visa Cards.
- Assist Director of HR, Training Manager and Assistant HR manager in all HR functions
Terminations
- Calculate finals pays for property team members
- Arrange resignations accept letter together with clearance form, Exit interview form and get approved by HRD
- Ensure PTF forms are complete for terminations
Accommodation
- Allocate rooms for new Team and book by fusion system
- Check rooms are clean for new arrivals
- Follow up on Maintenance requests for rooms
- Maintain key system for all Team rooms
- Arrange room inspections every month as required
- Advise Director of HR and Assistant HR Manager for any issues
Recognition
- Send invitation for monthly award by 24th of month.
- Have nominations out for voting by 5th of month
- Complete letters, certificates, vouchers, money etc for winners and nominees
- Organise reward event by 12th of month
- Organise monthly birthday cards
- Organise birthday dinner vouchers and champagne for ABCD Team.
Team Welfare
- Organise monthly calendar of events for team members. Liaise with one department per month for one social event each month.
- Routinely check Team facilities, internet room, Team gym etc for any issues that arise with maintenance cleanliness
- Order consumable items for team village
- Arrange calendar for special Team events, and Public Holidays
- Advise Director of HR of any issues
WORKING CONDITIONS:
- Office Space:
- Permanent desk at the Kandima Maldives
- Technological Support (Computer, Landline Phone Connection etc.):
- To be provided with landline phone connection, computer (with internet access and e-mail)
PERFORMANCE STANDARDS:
- Specific financial measures of performance:
- To be agreed at each appraisal
- Specific non-financial measures of performance:
- To be agreed on recruitment and at each appraisal.
- General measures of performance:
- As a senior member of the department, he/she is required to set the highest standards of performance both within his department and as an example for others outside his department.
- Frequency of appraisal:
- Performance to be appraised annually
- Appraiser:
- To be appraised by the Director of Human Resources
This is not an exhaustive list of responsibility; it is only an indication of the duties and responsibilities expected from you. You could be subject to any other duty and responsibility by the management as and when required
