The posting
Location: Dublin, IrelandWorking Hours: Part-time – either 3 full days per week or 5 half-days per week. Job Summary We are looking for an organised and proactive Office Administration to support the daily operations of our KGS Fire & Security Ireland LTD sales office in Dublin. The role is responsible for providing administrative support to the sales team, handling incoming calls and emails, processing orders, monitoring order backlogs, preparing reports and maintaining administrative documentation. Working closely with customers, suppliers and internal teams, you will help ensure that daily business activities run smoothly and that requests are handled efficiently and professionally. You will also support the day-to-day running of the Dublin office, including coordinating deliveries, managing office utilities and liaising with service providers. In addition to supporting the Irish team, you may also provide administrative assistance to other KGS teams across the business when needed. Responsibilities
Provide administrative support to the sales office and internal teams.
Handle incoming calls and emails, responding to customer and business enquiries.
Process customer orders, monitor backlogs and follow up on outstanding orders.
Coordinate deliveries and maintain contact with customers and suppliers.
Prepare reports, maintain administrative documentation and keep records up to date.
Manage office administration, including utilities, electricity contracts, renewals and supplier communication.
Support sales activities and ensure smooth day-to-day office operations.
Provide administrative support to KGS teams in other locations when required.
Collaborate with sales, technical and other internal teams to ensure effective communication and coordination.
Requirements
Previous experience in a site-based administrative role, preferably in a manufacturing or operational environment.
Experience in general administration, including preparing reports, maintaining documentation and supporting daily office operations.
Experience in coordinating deliveries, processing orders and managing order backlogs.
Strong organisational and time management skills, with the ability to prioritise tasks and manage multiple responsibilities effectively.
Excellent attention to detail and a structured approach to work.
Good communication and customer service skills, with the ability to build positive relationships with customers, suppliers and internal stakeholders.
Good IT skills, including proficiency in Microsoft Office, particularly Excel.
Ability to work independently, take ownership of tasks and follow up on outstanding matters.
