The posting
The T&E Analyst supports OneTrust’s global program by auditing Workday expense reports for policy compliance, documentation, coding, and accuracy; validating travel claims against Navan; helping employees resolve issues; and using audit data to improve controls and workflows. The analyst applies policy consistently and escalates material exceptions or suspected misconduct to the T&E Program Manager and appropriate partners.
- Health Insurance/HMO
- Enjoy unlimited MadMax Coffee
- Diverse learning & growth opportunities
- Accessible Cloud HR platform (Sprout)
- Above standard leaves
Expense audit and policy compliance
- Audit Workday reports for employee/entity details, currency, worktags, timeliness, business purpose, reasonableness, and accurate expense coding.
- Verify itemized receipts and required details; apply policy checks across travel, meals, mileage, gifts and hospitality, and other expense categories.
- Identify unsupported, personal, duplicate, excessive, late, or non-reimbursable expenses; validate relevant bookings and centrally paid airfare or hotel charges in Navan.
- Apply regional requirements and approval rules, including German per diem and Gifts & Hospitality requirements; seek guidance on unclear policy questions.
Resolution, communication, and escalation
- Explain issues and required corrections clearly in Workday; return reports as needed, review resubmissions, document outcomes, and approve compliant reports within delegated authority.
- Support employee and manager questions about policy, submissions, and audit status; route system issues to the appropriate support team.
- Escalate serious or repeated breaches, suspected fraud, sensitive cases, and unresolved exceptions; coordinate with AP, Finance, HR, Compliance, and Workday support as appropriate.
Reporting, controls, and continuous improvement
- Maintain audit logs and report on review activity, turnaround, exceptions, and trends; share material findings with the T&E Program Manager and relevant stakeholders.
- Identify recurring errors, risks, and training needs, and recommend improvements to policy guidance, Workday configuration, procedures, and employee resources.
- Support internal and external audits, and help test and document system or workflow changes.
- Identify opportunities for simplification, automation, or responsible AI support, with appropriate controls and documented outcomes.
- Experience in T&E, expense auditing, AP, accounting, or related financial operations; equivalent experience considered.
- Working knowledge of expense documentation, policy compliance, transaction review, and basic accounting.
- Strong attention to detail, analytical and organizational skills, and ability to manage a review queue through resolution.
- Ability to interpret policy, identify exceptions, and escalate appropriately.
- Clear, customer-focused communication and proficiency with spreadsheets and common business tools.
- Discretion when handling financial information and adherence to data security requirements.
- Experience with Workday Expenses, Navan, or another enterprise expense system; global/multi-currency operations is a plus.
- Experience with audit reporting, dashboards, expense controls, corporate cards, or cross-functional Finance/AP work.
- Interest or experience in process improvement, workflow automation, low-code tools, data analysis, or practical AI use. These are preferred, not required.
- Ability to use approved tools responsibly, protect confidential data, and apply human review to AI- or automation-generated flags.
