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Open nowPosted 31 days ago

Executive Assistant

laulau14 open roles

Where
Worldwide, Remote
Work mode
Remote
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Your applicationOpen nowExecutive Assistantlaulau · Worldwide, Remote

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 31 days ago

The posting

Executive Assistant - full time or part time

We are seeking an experienced Executive Assistant to provide high-level remote support to a U.S.-based business owner, executive, or professional team.

This role is suited for a highly organized professional who manages priorities well, communicates confidently, and keeps complex schedules, projects, and administrative responsibilities moving.

Key Responsibilities

  • Manage calendars, appointments, meetings, and scheduling across multiple priorities.
  • Coordinate travel, including flights, hotels, transportation, and detailed itineraries.
  • Manage inboxes, draft correspondence, organize follow-ups, and flag urgent matters.
  • Prepare meeting agendas, notes, presentations, reports, and business documents.
  • Track action items, deadlines, and executive priorities.
  • Coordinate with clients, vendors, team members, and external partners.
  • Support project management and ensure assigned tasks move forward on schedule.
  • Maintain organized digital files, records, and shared folders.
  • Conduct online research and prepare concise summaries for executive review.
  • Handle confidential business and personal information with discretion.
  • Assist with expense tracking, invoices, receipts, and administrative reporting.
  • Support CRM updates, contact management, and business development follow-up.
  • Use AI tools to support research, drafting, organization, and productivity.
  • Work within Microsoft 365, Google Workspace, Zoom, Slack, and other cloud-based business systems.

Candidate Requirements

  • Minimum 5 years of professional experience as an Executive Assistant, Personal Assistant, Administrative Manager, or similar senior support role.
  • Minimum 2 years of experience supporting U.S.-based executives, business owners, or professional services firms.
  • Strong experience managing complex calendars, inboxes, travel, meetings, and competing priorities.
  • Excellent written and verbal English communication skills.
  • Strong business writing and professional correspondence skills.
  • Advanced proficiency with Microsoft Office 365 and/or Google Workspace.
  • Experience with project management, CRM, or task management platforms.
  • Strong attention to detail and follow-through.
  • Ability to work independently and anticipate executive needs.
  • Excellent judgment when handling confidential or sensitive information.
  • Strong organizational and time management skills.

For Every LauLau Professional

  • Proven employment stability, with at least two years of tenure in each prior role.
  • Excellent written and verbal English communication skills.
  • Advanced hands-on experience with AI tools such as ChatGPT, Claude, and Gemini.
  • Reliable high-speed internet, professional equipment, and a quiet home office.
  • Consistent availability during U.S. business hours.
  • Commitment to a long-term remote position with a U.S. company.
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