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Open nowFirst seen 5 days ago

Company Secretary Clerk/Admin (HK Company)

Malaysia Digital Districts5 open roles

Where
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia, Remote
Work mode
Remote
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Your applicationOpen nowCompany Secretary Clerk/Admin (HK Company)Malaysia Digital Districts · Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia, Remote

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Malaysia Digital Districts's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 5 days ago

The posting

Company Secretary Clerk/Admin

About Our Client

Founded in 2016, theDesk offers flexible and productive workspaces with a focus on building inclusive and collaborative communities that enable meaningful business connections. Across 10+ prime locations in Hong Kong and Greater China, each community is moulded by and personalised for our members.

About the Job

Open to Malaysians only.

We are looking for 2-3 candidates.

Fully remote work reporting to the client based in Hong Kong.

Must be able to Read and Write in Mandarin.

Speaking Cantonese will be an added advantage.

Job Description

  • Assisting the Company Secretary in managing all aspects of daily operations of the company secretarial function and other relevant statutory compliance for a portfolio of clients.
  • Prepare for clients all necessary company secretarial documents to effect any corporate changes e.g. board/shareholders minutes, appointment/resignation of directors, change of particulars of directors etc and prepare the prescribed forms to be filed to Hong Kong Company Registry and/or other relevant laws and regulations where appropriate.
  • Assisting Company Secretary in preparing invoices for clients.
  • Provide secretarial support for corporate exercise, including ensuring the accuracy of the information provided and compliance with the relevant statutory requirements.

Administrative Work:

  • Assume the role as the primary point of contact with external clients.
  • Undertake the tasks of receiving calls, taking messages, and routing correspondence.
  • Handle requests, feedback, and queries quickly and professionally
  • Develop and carry out an efficient documentation and filing system for electronic records.
  • Prepare quotation, PO, and invoice when needed.

Required Skills/Abilities:

  • Excellent communication skills
  • Excellent organisational skills with the ability to manage multiple tasks simultaneously.
  • Ability to work independently with minimal supervision.
  • Proficient in Microsoft Office Suite.
  • Confidentiality.
  • Excellent attention to detail.
  • Basic bookkeeping and maths skills.

Education and Experience:

  • Diploma, Bachelor's degree or higher in Legal/ ICSA/ other related disciplines/ adequate experience in the Company Secretarial field.
  • Minimum 1-year experience as an Executive Administrative Assistant, Executive Assistant, or in another secretarial position.

What We Offer:

  • Remote working.
  • Competitive remuneration.
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