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Open nowFirst seen 4 days ago

Administrative Office Coordinator

Manufacturing Inc355 open roles

Pay
$23 an hour
Where
Holyoke, Massachusetts, United States
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Your applicationOpen nowAdministrative Office CoordinatorManufacturing Inc · Holyoke, Massachusetts, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Manufacturing Inc's own form.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

We are looking for a highly organized Administrative Office Coordinator to serve as the heartbeat of our bustling manufacturing administrative headquarters. This isn't your typical "sit-and-wait" desk job; you will be the primary point of contact for our vendors, clients, and floor supervisors, managing a high-volume reception area with professional flair. As our Administrative Office Coordinator, you will bridge the gap between our production teams and executive leadership, ensuring that data stays organized in Excel and our daily operations run without a hitch. If you are a multitasking pro who enjoys the energy of an industrial environment, this Administrative Office Coordinator role is your next great career move.

Whats in it for You?

We value the administrative professionals who keep our engines turning. Here is what we offer:

  • Diverse Work Environment: Experience the unique intersection of corporate professional services and large-scale industrial production.
  • Professional Development: Gain insider knowledge of manufacturing logistics and supply chain management.
  • Comprehensive Wellness: Full access to premium medical, dental, and vision plans from day one.
  • Performance Rewards: Monthly and quarterly eligibility for our incentive recognition bonus program.
  • Skill Advancement: Company-sponsored workshops to master advanced Excel functions and project management software.
  • Stability: Enjoy a steady Monday–Friday schedule within a growing, recession-resistant industry.
  • Modern Workspace: A newly renovated reception suite designed for efficiency and comfort.

Responsibilities Include

  • Managing the front reception desk, including greeting visitors, handling security badges, and directing deliveries.
  • Maintaining complex production trackers and inventory logs using Excel to ensure data accuracy for the plant manager.
  • Coordinating internal meetings, including room setup, catering for client visits, and agenda distribution.
  • Overseeing office supply procurement and vendor relations to ensure the administrative team has everything they need.
  • Assisting the HR and Safety departments with document filing, new hire onboarding paperwork, and compliance tracking.
  • Streamlining office workflows to improve communication between the front office and the manufacturing floor.

Skills & Qualifications

  • Prior experience in an administrative or high-traffic reception role, preferably within an industrial or logistics setting.
  • Intermediate to advanced proficiency in Excel, including the ability to manage spreadsheets, use basic formulas, and format data.
  • Exceptional communication skills with the ability to interact professionally with both executives and shop-floor personnel.
  • Strong organizational habits and the ability to pivot between tasks in a fast-paced environment.
  • Reliability, punctuality, and a proactive approach to problem-solving.

Competitive Pay: Compensation is determined by candidate experience, education, certifications, and specific job-related skills. $23/hr

Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. Access to training and development to expand your technical certifications.

Apply Today! Ready to take the next step in your manufacturing career? Join a team that values technical expertise!

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status.

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