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Open nowFirst seen 4 days ago

Legal Secretary

Mapped18 open roles

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Your applicationOpen nowLegal SecretaryMapped

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Mapped's own form.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

Company Overview:

Our client is an established offshore law firm with a strong global presence. The firm provides a broad range of legal services to local and international clients across multiple practice areas and is known for its professional and collaborative working environment.

Job Summary:

As a Legal Secretary, you will be providing key administrative support to 5-6 fee earners. The candidate that will thrive in this role is someone who is independent, dynamic, and enjoys a fast-paced and detail-oriented environment – while being able to pick things up quickly and maintain impeccable professionalism in their work.

Key Responsibilities:

  • Provide secretarial support to 5-6 fee earners, including scheduling appointments, meetings, and screening all incoming and outgoing communications.
  • Coordinate all travel and submit expenses and claims in line with firm policies.
  • Track and manage all documents and actions required for financial transaction closings, including formatting and preparing draft agreements.
  • Ensure timely completion of signatures, notarizations, and regulatory filings.
  • Organize and compile closing binders post-transaction.
  • Track time entries and draft and finalise monthly billing narratives.
  • Maintain confidentiality and exercise discretion in handling sensitive information.

Requirements:

  • Proven experience of minimally 5-10 years as a Legal Secretary in a reputable law firm is required, preferably with some exposure to an offshore set up.
  • Exemplary spoken and written communication skills in English are essential.
  • Proficiency in handling legal documentation is a must, and a familiarity with banking and finance processes is highly advantageous.
  • Proactive, structured, driven and capable of juggling multiple priorities and timezones at once, with excellent cross-cultural communication skills
  • Able to work both independently and collaboratively as a team player.
  • Demonstrates resilience and the ability to perform effectively under high-pressure situations with exceptional professional conduct and discretion
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3×

more interviews than doing it yourself with ChatGPT.

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  • Who got the interview, and who heard nothing

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