Accounting Clerk

The posting

Amarillo Gear Company LLC

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

Position Summary

Reporting to the Senior Accountant of Amarillo Gear Service, the Accounting Clerk performs the core accounting functions for three company locations, each maintained on a separate general ledger. Two of the locations are in Amarillo, with the position's primary presence at Amarillo Gear Service.

The Accounting Clerk maintains assigned general ledger accounts through journal entries and account reconciliations, manages accounts payable and accounts receivable, records cash receipts and credit card payments, and processes intercompany activity between the three ledgers. The position also supports inventory, audit and internal control processes, and assists the Senior Accountant in meeting internal and external reporting requirements.

General Ledger and Month-End Close

· Prepare and enter journal entries for each of the three general ledgers.

· Prepare monthly account reconciliations by the 2nd business day of the month.

· Reconcile bank statements for each location, clearing checks, wires and ACH transfers by the 2nd business day of the month.

· Clear all checks on the unreconciled checks list longer than 30 days.

· Complete month-end processing of intercompany transactions between the three locations.

· Assist in the year-end closing process.

Accounts Payable

· Enter, process and pay accounts payable, including weekly payments.

· Manage Nimbello to process all invoices through OCR and workflow for posting in M2M; follow up with approvers on sign-offs and work with Purchasing to resolve invoices on Hold in Nimbello and M2M.

· Match invoices to purchasing and receiving documents to comply with 3-way matching.

· Ensure all invoices are entered into M2M within 1 week of receipt and no later than month-end.

· Reconcile to vendor statements monthly.

· Review and resolve the Received Not Invoiced report weekly, contacting vendors as needed, so that no item remains on the report longer than 30 days.

· Obtain and retain new vendor information in accordance with company policy, and verify vendor setup and payment-information changes on TRS-100a forms.

· Track 1099 vendors and prepare, submit and send 1099s at the beginning of each year.

· Maintain accounts payable files

Accounts Receivable and Cash

· Enter, process and collect accounts receivable.

· Prepare daily cash receipts for both bank and credit card receipts.

· Process credit card payments and run weekly credit card payment reports.

· Apply cash receipts and mark prepaid customer orders “paid” when payment is received.

· Pull customer credit reports and references, and report to the Director of Finance with recommendations for terms.

Inventory and Operations Support

· Receive inventory into the ERP and release the list to the ship floor daily.

· Track and enter all scrap sales and inventory scrap transactions.

· Manage office supply inventory.

Controls, Audit and Reporting

· Maintain internal control over financial processes and reporting; ensure controls are understood and monitored, including regular risk assessments.

· Audit and track travel reimbursements.

· Assist with audit preparation and provide supporting documentation.

· Assist the Senior Accountant in meeting internal and external reporting requirements.

· Collaborate with the accounting team and work with other departments across all three locations.

· Perform all other duties as assigned.

Job Requirements

· High school diploma required; Associate's or Bachelor's degree in Accounting or Business Administration preferred.

· 3–5 years of accounting experience, including accounts payable and accounts receivable.

· Experience with general ledger transactions and account reconciliations; multi-ledger or intercompany experience preferred.

· Proficient in Microsoft Office, primarily Excel and Word; ERP experience preferred.

· Cost and/or manufacturing accounting experience preferred.

· Extreme attention to detail; analytical thinker.

· Ability to handle and prioritize multiple tasks and meet tight deadlines.

· Good communication and organizational skills; team player.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [email protected], and please be sure to include the title and the location of the position for which you are applying.