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Open nowFirst seen 44 hours ago

Account and Billing Specialist

mastermachininginc18 open roles

Where
Castle Hayne, NC
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Your applicationOpen nowAccount and Billing Specialistmastermachininginc · Castle Hayne, NC

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Share of postings closed within
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  2. 4.5%3 days
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  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 44 hours ago

The posting

Location: On-site

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Master Machining, Inc. (MMI) is seeking an experienced Billing and Account Specialist with strong data entry skills to join our fast-paced manufacturing environment. This role is critical to maintaining accuracy, organization, and communication across customer and vendor invoicing and internal operations.

Our culture and core values require someone with a strong work ethic, exceptional attention to detail, and the ability to manage multiple tasks and shifting priorities. The ideal candidate is personable, organized, driven, focused, dependable, and thrives in a hands-on office environment.

Key Responsibilities & Duties

  • Responsibilities include, but are not limited to:
  • Enter all vendor invoices and credits
  • Create and issue all customer invoices
  • Reconcile missing transactions between the bank and our system daily
  • Reconcile missing credit card transactions into the system daily
  • Perform an end of week report for open orders with vendors
  • Assist in entering all data from second company at the direction from the CFO
  • Answer a multi-line phone system and provide general office support
  • Maintain office organization, including: Filing sales folders in numerical order.
  • Assisting team members with administrative and operational tasks as needed
  • Perform high-volume data entry (this is a required and critical function of the role)
  • Maintain exceptional numerical and document organization, essential to MMI’s operations
  • Communicate clearly and professionally with internal teams and customers
  • Participate in office cleaning duties on a rotational schedule (sweeping, vacuuming, bathroom upkeep, dusting, trash removal)
  • Bring positive energy to the workplace and contribute as a team player and motivator

Required Skills & Qualifications:

  • Data Entry: Minimum 5 years (Required)
  • Customer Service: Minimum 3 years (Required)
  • Microsoft Outlook: Minimum 2 years (Required)
  • Strong organizational skills with attention to numerical accuracy
  • Excellent verbal and written communication skills
  • Quick learner with a systems-oriented mindset
  • Proficiency in Excel, Word, Microsoft Teams, and PDF software
  • Ability to work independently and collaboratively in a fast-paced manufacturing environment

Preferred Experience:

  • Purchase orders, invoicing, or manufacturing sales experience

Benefits

  • 40 hours of paid vacation after 1 year
  • Health, dental, and vision insurance offered after 60 days
  • Paid birthday off
  • 401(k) plan eligibility after 1 year of service

Why Join MMI?

If you are detail-driven, reliable, and looking for a role where your daily contributions truly matter, MMI offers the opportunity to grow with the company in a highly active, positive team environment, where there is always something to do and no two days are the same.

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