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Open nowFirst seen 4 hours ago

Administrative Specialist

Meta1,336 open roles

Pay
$67,995 – $101,296 a year
Where
Austin, TX; Seattle, WA; New York, NY; Remote, US
Work mode
Remote
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Your applicationOpen nowAdministrative SpecialistMeta · Austin, TX; Seattle, WA; New York, NY; Remote, US

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. Meta postings stay open a median of 35 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: first seen 4 hours ago

Meta median: 35 days open

The posting

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.

Responsibilities

  • Provide remote high-volume calendaring, travel, and expense support
  • Provide Administrative services during designated support hours
  • Manage complex calendars for multiple clients
  • Schedule internal and external meetings for multiple clients
  • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
  • Learn and utilize internal and external tools to provide calendar support
  • Establish ongoing relationship and communications with clients to learn business priorities and apply to support
  • Partner with clients and other Administrative Assistants for meeting coordination
  • Provide proactive time management recommendations to clients
  • Coordinate domestic and international travel arrangements via Concur
  • Prepare and submit corporate card expense reports
  • Maintain program scope of support within agreed-upon service level agreements
  • Educate and inform clients on program goals, scope and service level agreements
  • Draft and send communications to clients about transitions or changes in support
  • Provide coverage support for Admin Specialist colleagues
  • Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications

  • 3+ years of relevant high-volume coordination experience
  • 3+ years of relevant experience providing administrative support to 2 or more executives
  • 3+ years of relevant experience managing calendars for 2 or more executives
  • Experience prioritizing multiple tasks and activities
  • Experience with Microsoft Office, Google Suite, Concur or similar programs
  • Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications

  • Experience supporting 3+ or more executives simultaneously
  • 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
  • 3+ years of experience managing expense reports
  • Experience building relationships across a larger company
  • Demonstrated customer focus, preferably in a customer service or front of house environment
  • Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
  • Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
  • Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)

US: $67,995/year to $101,296/year + bonus + equity

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