The posting
Job Description
FINANCE
Essential Functions:
- Compile, prepare, review and process bid sheets, records, correspondence and project reports according to standard procedures.
- Compile and type specifications, tax billings, wage rates and related information necessary to prepare formal project bid sheets.
- Investigate questionable information to verify specifications and assure accuracy.
- Recheck various quantities and amounts specified in statistical and financial reports.
- Process invoices for departments in accordance with approved budget; process letters of award and construction contracts; prepare state grant billings and payment requests.
- Maintain balance sheets; under direction, calculate total collateral required for fund coverage and contact financial institutions to pledge or release.
- Process deposit refunds.
- Balance bond issue statements including counting and valuation of coupons against statement.
- Receive and match computer generated checks for accounts payable.
- Place stamped signature on payroll and accounts payable checks for District.
- Set up, compile, modify, maintain and produce collection/progress reports in the collection system.
- Provide information to pay agents/lock box.
- Process lock box errors and receipts.
- Maintain complex records and prepare reports.
- Reconcile physical inventories of assets.
- Collect and record information in various computerized systems.
- Inspect assets and assure accuracy of location and description.
Additional Responsibilities:
May oversee the work of lower level administrative support employees; may open, collate and distribute departmental mail; perform related work as required or as delegated by supervisor.
DIVERSITY
Under general supervision, perform work of considerable difficulty in analyzing and processing compliance and financial data of the District's Diversity Division in accordance with State and Federal policies and regulations.
Essential Functions:
- Compile, prepare, review and process bid sheets, records, correspondence and project reports according to standard procedures.
- compile and conduct analysis for specifications, contractor invoicing/billings, certified payrolls, wage rates and other related information necessary to report and prepare formal project compliance documentation.
- Assist with evaluating bids.
- Investigate questionable information to verify against system reports and specifications and assure accurate compliance reporting.
- Validate statistical and financial reports. Organize and distribute mail and emails. Process invoices for departments in accordance with approved budget.
- Process notices regarding compliance, reporting and monitoring activities for all contracts.
- Prepare state funded verification grant documentation and invoice payment requests.
- Under direction, verify compliance calculations.
- Process departmental invoices and track department spend against budget.
- Receive and match payments generated through Accounts Payable.
- Set up, compile, modify, maintain and produce progress reports in the diversity reporting system.
- Provide internal and external system training for the diversity reporting system, act as liaison for all diversity information systems including developer initiatives.
- Maintain complex records and prepare reports.
- Reconcile contractor system reports and information management of diversity information governance data;
- Collect and record information in various computerized systems.
- Respond to internal and external customer request regarding contract information, workforce or diversity program policies and procedures.
Additional Responsibilities: May oversee the work of lower level administrative support employees; perform related work as required or as delegated by supervisor.
ENGINEERING - CONSTRUCTION MANAGEMENT
Essential Functions:
- Compile and prepare records, correspondence and project reports according to standard procedures.
- Compile and type specifications.
- Investigate questionable information to verify invoices and amendments to assure accuracy.
- Recheck various quantities and amounts specified in statistical and financial reports.
- Process invoices for departments in accordance with approved budget.
- Process letters of award and construction contracts.
- Receive and match computer generated checks for accounts payable.
- Maintain complex records and prepare reports.
- Collect and record information in various computerized systems.
- Create budgets/funding for Board appropriated projects for all departments.
- Process all funding forms to move/change funding allocations.
- Process membership and licensing invoices, design contract invoices, and check requests for payment.
- Create purchase orders/purchase requisitions and accurately track funding related by project.
- Create pay applications using available software.
- Interact with contractors, consultants, and/or vendors.
- Provide backup for other department personnel when required.
Additional Responsibilities:
May oversee the work of lower-level administrative support employees; may open, collate, and distribute departmental mail; perform related work as required or as delegated by supervisor.
Qualifications
Training and Experience:
High School diploma/GED AND four years administrative and/or bookkeeping experience. Experience with Oracle systems for financial/administrative purposes preferred but not required.
Desirable Knowledge, Skills and Abilities:
- Thorough knowledge of the principles, methods and practices of elementary accounting.
- thorough knowledge of modern office methods and procedures.
- Good knowledge of job related software.
- Considerable skill in operating standard office equipment.
- Considerable skill in making arithmetical calculations with speed and accuracy.
- Considerable skill in preparing financial reports and keeping complex financial records.
- Ability to type at an acceptable rate of speed.
- Exceptional problem solving skills.
- Good organizational skills.
- Ability to maintain confidentiality.
- Ability to establish and maintain effective working relationships with representatives from financial institutions and District personnel; ability to oversee the work of others.
Diversity
Desirable Knowledge, Skills and Abilities:
- Thorough knowledge of the principles, methods and practices of accounting and bookkeeping.
- Thorough knowledge of modern office methods and procedures.
- Good knowledge of job related software; considerable skill in operating a calculator and a PC.
- Considerable skill in compliance analysis and analysis of certified payrolls.
- Making arithmetical calculations with speed and accuracy.
- Considerable skill in preparing financial reports and keeping complex financial records.
- Ability to type at an acceptable rate of speed.
- Ability to establish and maintain effective working relationships with representatives from contractors and all levels of District personnel.
- Ability to oversee the work of others.
SPECIAL REQUIREMENT:
Pursuant to MSD's "Substance Abuse Policy and Procedures," this position has been designated as non-safety sensitive and candidate must pass a Non-D.O.T. Drug Test for this position. Employees occupying this position are not subject to Federal (D.O.T.) Drug and Alcohol Testing Regulations.
Employees of MSD must have a meets expectations performance review.
Physical Demands
- Stationary Position: Occasionally
- Move/Traverse: Occasionally
- Stationary Position/Seated: Constantly
- Transport/Lifting: Rarely
- Transport/Carrying: Rarely
- Exerting Force/Pushing: Rarely
- Exerting Force/Pulling: Rarely
- Ascend/Descend: Rarely
- Balancing: Rarely
- Position Self/Stooping: Rarely
- Position Self/Kneeling: Rarely
- Position Self/Crouching: Rarely
- Position Self/Crawling: Rarely
- Reaching: Rarely
- Handling: Occasionally
- Grasping: Occasionally
- Feeling: Rarely
- Communicate/Talking: Constantly
- Communicate/Hearing: Constantly
- Repetitive Motions: Frequently
- Coordination: Frequently
Work Environment
- Extreme cold: Rarely
- Extreme heat: Rarely
- Humidity: Rarely
- Wet: Rarely
- Noise: Occasionally
- Hazards: Rarely
- Temperature Change: Rarely
- Atmospheric Conditions: Rarely
- Vibration: Rarely
About Us
The Metropolitan St. Louis Sewer District provides comprehensive wastewater and storm water management services to residents and businesses in both St. Louis City and County. As one of the most recognized employers in the region and a fixture in the downtown area, MSD employs over 900 individuals in a wide-range of roles including skilled crafts and laborers, engineering, information technology, finance, human resources and administration support. We invite you to be part of the team!
