The posting
Shared Services – Accounts Payable Specialist
Department: Shared Services Accounts Payable
Reports to: Accounts Payable Lead and Shared Services Manager
Job Summary
Position Overview
The Accounts Payable Specialist manages vendor invoices and financial obligations within a global Shared Services environment. Key responsibilities include processing high volumes of invoices, reconciling vendor statements, resolving pricing and receiving discrepancies, supporting month-end close, and maintaining accurate financial records. The role also supports IEX expense audits, corporate credit card administration, monthly credit card statement posting, and AP-related reconciliations, including advances for vendors and employees. This role partners with procurement, operations, accounting, and administrative teams to ensure invoices are accurately recorded and processed on time, supporting proper expense recognition and visibility into vendor payment cash flow obligations.
Essential Job Functions and Duties
Invoice Collections: Ensure all vendor issues are collected and ready for processing.
Invoice Processing: Review, code and match invoices with purchase orders and receiving documents (three-way matching) and handle various non-purchase order backed invoices requiring additional approvals.
Vendor Management: Build positive working relationships with vendors and internal stakeholders by responding promptly to inquiries and resolving invoice discrepancies, payment issues, and other exceptions while providing professional customer service.
Vendor Account Reconciliation: Reconcile high vendor of vendor statements to company records to detect discrepancies and actively resolve variances such as missing invoices, duplicate billings and invoice total differences.
IEX Audits: Perform IEX expense audits in accordance with company policy and internal control requirements, including verification of receipts, coding, approvals, policy compliance, and identification of exceptions requiring follow-up or escalation.
Corporate Credit Card Administration: Manage corporate credit card processes, including submitting card requests for new users, supporting cardholders with issues and questions, coordinating resolution of card-related problems, and processing card closures when required. Review and post monthly corporate credit card statements.
Month-end Support: Prepare month end aging report and perform reconciliation of aging report to the general ledger accounts payable account.
Service Delivery: Meet established service level expectations for invoice processing, exception resolution, vendor responsiveness, and month-end close activities while maintaining a high degree of accuracy and quality.
Process Improvement: Identify opportunities to standardize accounts payable processes, strengthen internal controls, and improve operational efficiency within the Shared Services organization.
Required Qualifications
- Associate or bachelor’s degree in accounting, finance, or related field.
- Two to four years of experience of full-cycle accounts payable experience in an accounting role, preferably in a multi-regional and multi-currency organization.
- Demonstrated ability to communicate well, both written and verbally, and to work with others across the organization to accomplish the objectives of the role and team.
- Customer service skill and professional communication skills for vendor relations.
- Strong attention to detail, ensuring controls are operating effectively and all accounts are reconciled on time each month.
- Experience working under a monthly accounting close timetable and ability to meet deadlines.
- Self-directed professional who takes ownership, demonstrates accountability, and actively pursues continuous learning.
- Continuous improvement mindset with a focus on increasing process efficiency, strengthening controls, and enhancing service delivery.
- Experience with Esker AP platform system or similar platform is desired
- Intermediate knowledge of MS Office Suite, including use of pivot tables, VLOOKUP, and some advanced functions where necessary.
- Fluency with the Spanish language a plus but not required.
Working within a Shared Service environment provides opportunities to interact with and work across multiple accounting functions and with other teams around the world.
About Boart Longyear
Established in 1890, Boart Longyear is the world’s leading provider of drilling services, drilling equipment, and performance tooling for mining and drilling companies. It also has a substantial presence in aftermarket parts and service, energy, mine de-watering, oil sands exploration, production drilling, and down-hole instrumentation.
Boart Longyear is headquartered in Salt Lake City, Utah, USA. Boart Longyear has operations in United States, Canada, Australia, Chile, Germany, Poland and several countries in Africa.
