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Open nowFirst seen 44 hours ago

Property Management Administrator

MicroSourcing1,113 open roles

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Your applicationOpen nowProperty Management AdministratorMicroSourcing

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. MicroSourcing postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 44 hours ago

MicroSourcing median: 1 days open

The posting

Beepo is a Probe Group company, a full service Australian owned outsourcing company, with a team of 15,000 across 6 countries - the largest and most diverse Australian owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.

JOB DESCRIPTION

Property Management Assistant

Duties and Responsibilities:

PropertyMe Administration

  • Enter and maintain accurate property, owner, tenant, and related information in PropertyMe.
  • Follow established checklists and procedures for new business administration.

Compliance

  • Maintain smoke alarm and pool compliance records.
  • Monitor outstanding or expired requirements and notify Property Managers when action is needed.

Invoices & Bills

  • Process, check, and route invoices and bills.
  • Assist the accounts team with bill-related administration and maintain accurate records.

Advertising

  • Assist with property advertising and update information in relevant CRM systems.
  • Training will be provided; no prior CRM experience required.

Bond Administration

  • Manage bond correspondence, records, and documentation.
  • Enter bond numbers and upload supporting documents.

File Preparation & Handover

  • Prepare files for property transfers or staff departures.
  • Gather and organise information from PropertyMe and other systems for smooth handovers.

Spreadsheets & Records

  • Maintain spreadsheets and records for body corporates, bills, compliance, and other property matters.
  • Ensure information is accurate and up to date.

Entry Notices

  • Prepare and send entry notices accurately and within required timeframes.

Public Liability

  • Assist with public liability follow-ups.
  • Maintain records and follow up on outstanding information.

General Administration

  • Provide general administrative support to the property management team.
  • Assist with additional tasks and projects as required.
  • Work collaboratively to ensure tasks are completed accurately and efficiently.

Qualifications and Experience:

  • 2–3 years of administrative experience.
  • Previous data entry experience with a high level of accuracy.
  • Experience using CRM or similar software; specific CRM experience is not required as training will be provided.
  • Strong attention to detail and accuracy.
  • Quick learner with the ability to adapt to new software, systems, and processes.
  • Strong administrative, organisational, and time-management skills.
  • Ability to manage multiple tasks and priorities effectively.
  • Honest, reliable, proactive, and willing to take a can-do approach to work.
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