The posting
Role and Responsibilities (but not limited to)
Core Values and Safety Compliance
- Live “YES WE CAN” within all facets of your role.
- Abide by all safety policies and procedures.
- Ensure compliance with all company standards, policies, and procedures.
Supplier Management and Onboarding
- Manage the onboarding and prequalification of new Suppliers to Supagas, liaising with both Suppliers and internal stakeholders to gather data and ensure compliance with contractor management requirements.
- Manage approval processes, prequalification to ensure compliance, upload data into Pronto & Eftsure, and oversee Supplier Verification Process with external parties.
- Update Supplier Establishment & Prequalification tracker.
- Update Pronto Supplier Master data when Supplier ABN details change (e.g., new onboarding process for changed ABN).
- Liaise with Accounts Payable for updates to bank and contact information as notified (e.g., via invoices, email, or general communication).
- Regularly review the Supplier base, identify opportunities to consolidate Suppliers, and improve payment terms on at least a 6-monthly basis.
- Running reports on Suppliers on Hold, Suppliers where onboarding is incomplete, and where insurance requirements have lapsed.
Procurement and Purchase Order Management
- Ensure all purchase orders and requests are relevant, timely, and cost-effective while maintaining quality standards and specifications.
- Liaise with internal stakeholders to confirm required information (e.g., drawings, revisions) when necessary.
- Assist the business in sourcing multiple quotations to ensure cost-effective product selection as per the Procurement Procedures.
- Prepare purchase orders in accordance with company policy and negotiated terms and conditions.
- Print and distribute Purchase Orders where Suppliers are managed centrally by Procurement.
- Perform goods receipting for any Procurement related Purchase Orders.
- Update the Supagas Parts Catalogue with updated or new part numbers, item codes, pricing, suppliers, and descriptions as required.
- Performing Goods Returns, PO cancellation and maintaining responsible Users as people changes occur.
Credit Applications and Contract Management
- Manage the process of Credit Applications with Suppliers, facilitate review by appropriate Procurement Officers, and handle sign-off and documentation storage.
- Manage contract renewals, ensuring contracts due to expire are identified and signed contracts are loaded into the contract database.
Process Improvement and Reporting
- Assist with the creation and communication of reports (e.g., CAPEX awaiting Approval, POs unprinted, POs unapproved, POs not yet Goods Receipted) to stakeholders on a regular basis.
- Identify productivity improvements within the Supagas business for possible action by the Procurement team.
- Primary responsibility for monitoring and maintaining the shared mailbox, and assisting the wider procurement team with activities related to intranet updates, and documenting processes and procedures.
- Collecting and collating environmental data (Waste, Electricity, Water, Recycling etc) from various sources to meet internal and external reporting requirements.
Stakeholder Support
- Assist internal customers with purchasing process queries.
- Assist with other procurement-related activities as reasonably directed by Supagas from time to time.
