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Open nowFirst seen 3 days ago

Executive Assistant to CEO

MILELE MOTORS FZE19 open roles

Where
Dubai, United Arab Emirates
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Your applicationOpen nowExecutive Assistant to CEOMILELE MOTORS FZE · Dubai, United Arab Emirates

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MILELE MOTORS FZE's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 3 days ago

The posting

Role Summary

Milele is evolving from a fast-growing trading business into a systems-driven, Fortune-500standard organization. The Executive Assistant (EA) to the CEO acts as a strategic force multiplier managing time, priorities, and communication; ensuring execution on key decisions; and maintaining organizational cadence.

Key Responsibilities

  • Time & Prioritization
  • Own the CEOs calendar, travel, and daily agenda; protect focus time.
  • Apply time ROI triage, anti-meeting rules, and escalation protocols.
  • Ensure pre-reads, decision memos, and options are ready for each meeting.
  • Prepare meeting briefs with objectives, context, risks, and talking points.
  • Capture decisions/actions in real time; ensure follow-up completion.
  • Operating Cadence & Program Management
  • Run WBR/MBR/QBR with agendas, scorecards, and concise narratives highlighting deltas, risks, and asks.
  • Track company-wide strategic initiatives (owners, dates, risks); escalate blockers early.
  • Communications & Stakeholder Management
  • Draft internal/external communications on behalf of the CEO (emails, memos, speeches, LinkedIn).
  • Prepare board and investor materials; manage logistics and minutes with discretion.
  • Represent CEO with investors, suppliers, and public officials.
  • Synthesize ambiguity into 1-page briefs using Pyramid Principle / MECE.
  • Maintain live Decisions & Actions Log; ensure downstream alignment.
  • Apply professional gatekeeping with judgment and tact.
  • Information, Documents & Knowledge Management
  • Maintain a single source of truth for CEO files, briefs, and templates (Teams/SharePoint).
  • Standardize and enforce document templates and hygiene.
  • Manage access control, auditability, and confidentiality.
  • Travel, Events & Logistics
  • Plan complex international travel with cost/risk controls.
  • Organize leadership offsites, VIP visits, and high-stakes meetings end-to-end.
  • Provide limited personal support to ensure seamless execution.
  • Automation & Tools (AI First)
  • Use Microsoft 365, Teams, Power Automate for workflow orchestration.
  • Leverage generative AI (ChatGPT, Claude, Gemini) for summarization, drafting, and research.
  • Build basic dashboards in Excel/Power BI.

Professional Standards

  • Availability: On-call across time zones; quick response (15 min working hours, 60 min after hours).
  • Quality: Zero-defect mindset; double-check all names/numbers; cite sources.
  • Writing: Concise, decision-oriented, executive summaries first; bullet points preferred.
  • Professional Presence: Calm under pressure; respectful challenge when needed.
  • Client Service: Anticipatory, discreet, proactive.
  • Work Ethic: Comfortable with extended hours, as in elite consulting/IB environments.
  • Compliance: DA signed, background checks cleared, anti-bribery and data privacy adherence.

Qualifications

  • Education: Bachelor's degree required; Masters/MBA preferred.
  • Experience: 6+ years supporting C-suite or founders in fast-paced, multi-country setups.
  • Technical Skills: Advanced Microsoft 365, Power BI/Excel, and workflow automation.
  • Communication: Excellent English; High EQ, mature judgment, impeccable discretion.

Preferred: CAP/PMP certification, investor relations or board experience.

Cultural Fit

Thrives under pressure, maintains discretion, owns outcomes fully, and adapts quickly. This is a high-performance, high-trust role ideal for professionals seeking to operate at an elite executive level, not a routine 9-to-5 position.

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  1. A CV for this posting

    Written against MILELE MOTORS FZE's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on MILELE MOTORS FZE's form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    MILELE MOTORS FZE's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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